This position is located in the Nutrition and Food Services within the Department of Veterans Affairs Health Administration. The primary purpose of the position is to perform a wide range of clerical and technician work supporting budget analysis and administration with responsibility for purchasing food, equipment, supplies and services; providing cost accounting and budgetary statistics and preparing reports that indicate status of funds for subsistence and supplies.

Duties

Major duties and responsibilities include but not limited to: Developing and monitoring resources and making recommendations to the service regarding needs, distribution, or redistribution of these resources. Serving as the budget and financial advisor for the Chief or designee. Developing, formulating, and providing all essential data for the annual budget forecast. Tracking all expenditures and comparing with budgeted, projected and on-hand inventories. Maintaining budget control records and assures funds are used in accordance with the operating budget. Advising on the status and availability of funds. Processing all vouchers with the appropriate office and carrying out any needed follow-up. Establishing and maintaining a procurement system for expendable supplies and equipment. Reviewing and submitting the appropriate forms for the funding of purchase orders. Maintaining various reports and using designated ledgers to account for cost accounting operations. Compiling, consolidating, checking, and arranging funding data in requests to cover projected annual operating expenses. Preparing required documentation to resolve discrepancies with cost reports, budget analysis or other service-related needs. Preparing correspondence and performing other general clerical duties. Performing related duties as required. Work Schedule: Mon- Friday 8am - 4:30pm. Virtual: This is not a virtual position. Position Description/PD#: Budget Technician/PD99928A Financial Disclosure Report: Not required Physical Demands and Work Environment: The work is primarily sedentary but occasionally requires the carrying of light objects such as files, books, and papers. Work involves bending, stooping, standing, walking, carrying less than 15 pounds and using a computer terminal. Work is performed in an adequately climate-controlled office setting.

Requirements

Qualifications

To qualify for this position at the GS-6 grade level: you must possess at least one (1) year of specialized experience that has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of this position. To be creditable, experience must have been equivalent the GS-5 grade level in the Federal service. Specialized experience includes administering and maintaining budgets; knowledge of budgets and purchasing requests; entering and tracking information; performing clerical duties in support of finance or accounting operations; and preparing correspondence. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Budget Administration - Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Control of Funds - Knowledge of the principles, procedures, and requirements for maintaining control and accountability of obligations and expenditures for all appropriations and fund accounts - for example, revolving, non-appropriated, multiyear, and single-year appropriations. Cost Accounting - Knowledge of the principles, procedures, and methods of cost accounting, including the use of historical cost, market value, or present value to measure cost; methods for assigning cost to accounting periods; and cost allocation, cost accrual, depreciation, and unit cost. Clerical - Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work. Preferred Experience: Experience working with fiscal systems within VHA including but not limited to, VISTA and FMS. Experience working with federal contracts. Working knowledge of Microsoft Office, especially creating and tracking expenses with Excel. Sending emails and updates daily and weekly so that spending is known in real time. Maintain all records for the service for contracts and fund control points

Education

There is no education substitution at the GS-6 grade level.

Contacts

• Address VA New Jersey Health Care System 385 Tremont Avenue East Orange, NJ 07018 US
• Name: Melissa Charles
• Email: [email protected]