About the Position: The management assistant, performs a wide variety of essential management and administrative support functions. Utilizes a practical understanding of mission requirements and priorities, policies, organization structure, functions, procedures, processes, and principles of management. Interprets these areas for applicability to the branch and furnishes guidance as necessary. *Management may select from either of the grades advertised.

Duties

Coordinates clerical and administrative reporting requirements. Prepares reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, format, transmit, finalize, print and saves documents. Establishes controls and suspense dates and follows up on suspense actions to ensure required action and responses are made within deadlines. Serves as training coordinator. Coordinates annual/intermittent training surveys and maintains training budget. Provides technical assistance to employees and supervisors regarding development matters and sources of needed training. Prepares and enters training information into financial system and notifies supervisor and employees on status of training requests. Establishes and maintains database or spreadsheet records of programs. Maintains Government Training VISA Card for the branch. Assures credit card purchases are in accordance with regulatory and procedural guidelines. Assists in monitoring the operating budget. Assists in pulling reports for training, awards, and miscellaneous reports. Serves as back-up timekeeper.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferOffice of Personnel Management (OPM) Interchange Agreement EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998 GS-06 Specialized Experience: One year of specialized experience which includes: Preparing reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, format, transmit, finalize, print, and saves documents; pulling reports for training, awards, and miscellaneous reports.. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). GS-07 Specialized Experience: One year of specialized experience which includes: Coordinating clerical and administrative reporting requirements for the office; preparing reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, format, transmit, finalize, print and save documents; assuring outgoing material is in compliance with current directives; reading, reviewing, and/or preparing outgoing correspondence and reports, verifying the accuracy of punctuation, format, enclosures/attachments; utilizing an automated financial system to track financial obligations; procuring goods, supplies, and services for the office; making travel arrangements and providing travel services; and performing timekeeping and related duties. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical)Interpersonal SkillsManagement SupportManages and Organizes Information Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address RE-W2SM02 US ARMY ENGINEER DISTRICT-LOUISVILLE DO NOT MAIL Louisville, KY 40202 US
• Name: Army Applicant Help Desk