This position is a Administrative Support Assistant, GS- 0303-6/7 working for the R6-Eastern South Dakota Wetland Mgm District. 1 vacancy - Pingree, North Dakota 1 vacancy - Madison, South Dakota 1 vacancy- Valley City, North Dakota

Duties

As a Administrative Support Assistant your duties will include, but are not limited to, the following: Analyzes historical budget and financial data as a preliminary to budget preparation. Identifies actual or potential problem areas, trends, significant deficiencies, areas of imbalance and makes recommendations and/or takes corrective actions, including inputting as Redistribution Data Sheet (RDS) into Federal Financial System (FFS) and enters data into an automated data management system.). Maintains and reviews all all financial documents, verifying accuracy, approving expenditures, analyzing affect to overall budget. Establishes controls in FFS to address all payment inquiries. Participates in management decisions for the management and control of budget and financial data. Maintains control of all expenditure accounting. Upon analysis of historical budget and financial data, incumbent establishes controls on expenditures for resource based funds, maintenance funds, contributed funds, numerous sub-activities, reimbursable funding sources, including 2-year and no-year funding years. Prepares or directs the acquisition of necessary supplies, equipment, and construction to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Ensures that all expenses are obligated and in a prompt manager that invoices are processed in accordance with the Federal Financial system and Prompt Payment Act. Purchase methods are considered to all within open market purchase orders, blanket purchase arrangements, and mandatory sources purchases. Approves action within warrant limitation. Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts with extensive sub-activities and/or cross program, interagency or grant funding sources. The incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s).

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation
• Driver's License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 02/22/2024 will be considered. In order to qualify for this position you must possess both the Basic Requirement and Minimum Qualification. Minimum Qualification [GS-06] One year of specialized experience comparable in scope and responsibility equivalent to grade GS-05 in the Federal service. Specialized experience may include: Performing administrative functions, e.g., payroll, personnel, travel, and/or correspondence; purchasing supplies, equipment and/or services; assists with general office support services. Minimum Qualification [GS-07] One year of specialized experience comparable in scope and responsibility equivalent to grade GS- in the Federal service. Specialized experience may include: Performing administrative functions, e.g., payroll, personnel, travel, and/or correspondence; purchasing supplies, equipment and/or services; assists in procurement and contracting procedures; assists in budget preparation; preparing and reviewing travel vouchers; serving as a timekeeper using an automated system; coordinating staff training; maintaining records filing system; communicating effectively with others. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

Contacts

• Address Eastern South Dakota Wetland Mgmt District 134 Union Blvd Ste 220 Lakewood, CO 80228 US
• Name: Human Resources Staffing Division
• Phone: 000-000-0000
• Email: [email protected]