This position is located in an Area Office of the Agricultural Marketing Service, Specialty Crops Program, Specialty Crops Inspection Division. The selectee serves as the Administrative Support Assistant responsible for providing technical guidance and oversight of the day-to-day administrative service operations for the field office.

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to: Prepares and/or oversees preparation of certificates, billing documents and reports for services performed on a cross-utilization basis with other AMS grading programs or with other Federal agencies, Inputs applications for service and billing information and transmits billing documents within established timeframes. Reviews, verifies and reconciles financial-related data for all grading certificates and inspection activities. Reviews monthly Debt Management Report for delinquent accounts, and initiates immediate action on accounts with delinquencies greater than 30 days. Responsible to keep accountability of grading certificates and stamps Collects, organizes and analyzes financial data for accuracy before sending payment information to U.S. Treasury.

Requirements

• You must be a US Citizen or US National.
• Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
• Prior to an official offer, selectee will be required to sign a memorandum of understanding (MOU) acknowledging/accepting that geographic mobility is a condition of employment. Failure to sign the MOU will result in withdrawal of the job offer.
• Applicants must be qualified typists (40 Words Per Minute).

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Experience in office procedures necessary to establish and maintain a large volume of office files and retrieve and assemble information/documents for the files. Experience establishing rapport and conducts oneself in a tactful and diplomatic manner with the public, applicants, program officials and large numbers of employees. Experience using a personal computer for word processing, databases, spreadsheets, and other functions. Experience communicating orally and in writing in a clear and concise manner. OR Four years education above the High School level in any field of study. Note: Equivalent combinations of education and experience are qualifying for this grade level. FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Experience with correspondence management, composition, and review. Experience in automated time and attendance reporting system(s) Experience utilizing various electronic applications; spreadsheets, databases, word processing programs, power point and various other venues of information technology. Experience maintaining inventory and property accountability records. Note: There is no education substitution for this grade level. FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 grade level) that demonstrates: Experience developing solutions to complex problems that involve administrative systems and impact program operations. Experience in agency's personnel operating procedures to enable completion of personnel forms and documents, reporting, and hiring within delegated authority. Experience in the Specialty Crops Inspection Division grading and inspection program's mission, functions, and objectives as they apply and relate to the financial assistance and general clerical activities of the area office. Experience maintaining and compiling statistical data for administrative reports. Note: There is no education substitution for this grade level. TRANSCRIPTS are required if: You are qualifying for the position based on education. You are qualifying for this position based on a combination of experience and education. This education must have been successfully completed and obtained from an accredited school, college, or university COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-05 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Please see above for education qualification requirement information.

Contacts

• Address Agricultural Marketing Service USDA APHIS MRPBS 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401 US
• Name: MRP Human Resources
• Phone: 612-336-3227
• Email: [email protected]