This position is a Administrative Support Assistant, GS- 0303-5/6 working in Sequim, WA, for the R1-Washington Maritime NWR Complex.

Duties

As a Administrative Support Assistant your duties will include, but are not limited to, the following: Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts with extensive sub-activities and/or cross program, interagency or grant funding sources. The incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s). Analyzes historical budget and financial data as a preliminary to budget preparation. Identifies actual or potential problem areas, trends, significant deficiencies, areas of imbalance and makes recommendations and/or takes corrective actions, including inputting as Redistribution Data Sheet (RDS) into Federal Financial System (FFS) and enters data into an automated data management system.). Participates in management decisions for the management and control of budget and financial data. Maintains control of all expenditure accounting. Upon analysis of historical budget and financial data, incumbent establishes controls on expenditures for resource based funds, maintenance funds, contributed funds, numerous sub-activities, reimbursable funding sources, including 2-year and no-year funding years.

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation.
• Driver's License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure.
• Uniform: Official U.S. Fish and Wildlife Service uniform may required.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration, visit SSS.gov.

Qualifications

Only experience and education obtained by 02/20/2024 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-5] One year of specialized experience comparable in scope and responsibility equivalent to grade GS-4 in the Federal service. Experience may include organizing and managing administrative functions of an office to include drafting and proofreading correspondence; filing; gathering or extracting data/information from various sources; reviewing fiscal reports; purchasing supplies and services in accordance with purchase regulations; utilizing personal computers to manipulate data and prepare reports; making travel arrangements and preparing travel vouchers; preparing and processing personnel forms; verifying time and leave balances; OR 4 years above the high school level in any field for which high school graduation, or the equivalent, is the normal prerequisite. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university. (You must submit copies of your college transcripts if qualifying based on education. Failure to do so will result in an ineligible rating.); OR An equivalent combination of specialized experience and successfully completed education. (Determine your total qualifying experience as a percentage of the 1 year of experience required for GS-5 as described above; then determine your education as a percentage of the 4 years of education that meet the requirements for GS-5 level as described above in response B. Only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable toward meeting the specialized experience requirements. Add the two percentages. The total percentage must equal at least 100 percent to qualify based on a combination of education and experience). Minimum Qualification [GS-6] Possess one (1) year of specialized experience comparable in scope and responsibility to at least the GS-05 level in the Federal service (obtained in either the public or private sectors). Examples of experience include: review an organization's funds or financial data to ensure accuracy; prepare and ensure accuracy of time and attendance reports through an electronic time and attendance system; procure supplies, equipment or services in accordance with regulations governing the type of purchase; prepare oral briefings and written reports for management on financial or administrative matters; responding to procedural questions from the public, and making travel arrangements and preparing travel vouchers. (Your resume must contain sufficient detail to prove you have one year experience performing these duties.) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov)

Contacts

• Address Division of Human Resources Division of Human Resources Eastside Federal Complex 911 NE Eleventh Avenue Portland, OR 97232 US
• Name: Human Resources Staffing Division
• Email: [email protected]