About the position: This position will be assigned to The Accounting Office at Bolling AFB. This is a regular full time position with a guaranteed minimum 35 hours (35-40 Hrs).

Duties

Manages and supervises purchasing functions for base level Nonappropriated Fund Instrumentalities (NAFI's). Serves as the NAF Contracting Officer as designated and authorized by certificate of appointment, and is the base authority on NAF purchasing policies and procedures. Receives and analyzes purchase requests from activities. Items may be of a complex nature and unique to MWR and Base Lodging Fund needs. Evaluates purchase requests for completeness, accuracy and authority in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost. Coordinates and determines procurement source; local, Air Force Nonappropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO). Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares requests and/or drafts appropriate contracts, (including individual service, consignment, and concessionaire) purchase orders or other documentation to secure the requested purchase and obtains legal reviews prior to execution of contracts. Prepares bidders' list and accepts quotations. Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Coordinates, determines and makes award to be in the best interest of the MWR and Base Lodging Fund activities concerned. Develops and manages purchase request procedures for all MWR and Lodging Fund activities by using existing regulations; following guidance from Air Force Nonappropriated Funds Purchasing Office (AFNAFPO); and devising local working procedures to provide consistency throughout the squadron. Provides NAF technical guidance and assistance to NAF managers. Establishes and maintains contractual files and suspense system to ensure all contracts are renewed/terminated on a timely basis. Reviews contracts at regular intervals and resolves conflicts that may arise. Coordinates all purchases going through the Base Servicing Contracting Office (SCO) and AFNAFPO. Serves as local technical authority on Blanket Purchase Agreements (BPA), NAF Purchase Agreements (NPA) and other programs negotiated by AFNAFPO or SCO. Maintains a large number of commercial registers of business concerns, vendor catalogs and price lists. Seeks additional supply sources, negotiates terms and solicits formal bids. Based on price discounts, delivery and quality, purchases the products or services under the contracting authority delegated by the Resource Management Flight Chief and to the extent of contracting warrant. Must be adept in the use of personal computers and demonstrate the ability to successfully utilize the Internet Based Purchasing System (IBPS). Interprets policy regarding purchase request and explains procedures to NAF managers. Provide quarterly acquisition training and daily guidance to all activity managers to include NAF IMPAC card purchase and IBPS. Serves as technical advisor at acquisition planning meetings for major projects involving Civil Engineering and Contracting. Manages and controls IMPAC purchases and procedures. Resolves conflicts with bank and cardholders. Advises requesting activities concerning lead times, the documentation and justification needed to accomplish the request contracting action, and if purchase cannot be made within established guidelines, seeks exceptions to policy as warranted. Ensures compliance with AFNAFPO cost saving program initiatives to include prime vendor, commanders smart but (CSBP), AF consolidated purchasing and the essential products program (EEP). Oversees and ensures compliance with Air Force Commercial Sponsorship policy and procedures. Seeks competition to the maximum extent possible for all purchases over $2,500.00 to ensure fair and reasonable Prices for all NAF activities. Ensure availability and approval of funds prior to execution of contracts. Uses own initiative able to readily identify problems and routinely resolve to a successful conclusion. Keeps supervisor apprised of status on all contract and purchase commitments. Reviews and assists with the process of all SM&W requests for retirements, Right Start and change/assumption of commands. Processes all requests and reconciles all receipts to ensure all items purchased are authorized and processed for payment. Serves as the squadron DTS DTOA for all members' in/out processing in the squadron. Quarterly ensures all information is verified to keep all members current for deployment or TDY's. Assists in the NAF Accounting Office as needed. Performs other related duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12290978

Requirements

• This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/20/2024 Business Based Action, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical items; knowledge of merchandise purchased to make determinations for substitution; knowledge of vendor sources and of common business practices relating to mechanics of purchasing. Knowledge of solicitation and purchasing methods to establish contracts to make purchases using specifications or statements of work. Must have knowledge of purchasing options and techniques specific to the needs of activities. Knowledge of price evaluation techniques to assess price reasonableness using well established references. Must possess skill in dealing with customers and the public. Must be a warranted contracting officer or meet all requirements for warranting. The ability to use a variety of computer applications (such as Windows, MS Word, Excel, Access, and the Internet) in the execution of job related duties, to basic word processing procedures and function keys to support office operations is required. Skill in written and oral communication to present issues and recommendations in regards to program. You will be evaluated on the basis of your level of competency in the following areas: Computer ApplicationsEstablish ContractsPrice Evaluation TechniquesPublic InteractionPurchasing ExperiencePurchasing Options and TechniquesWarranted Contracting OfficerWritten and Oral Communication

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address JBAB Resource Management Flight 12 Brookley Ave P12 JB Anacostia-Bolling, DC 20032-5000 US
• Name: JB Anacostia-Bolling NAF HR Office
• Email: [email protected]