THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE NON-BARGAINING UNIT POSITION. This SUPERVISORY FINANCIAL SPECIALIST position, Position Description Number T5125P01, is part of the Montana Army National Guard, G8. (Position Description can be obtained from HRO upon request.) Selected candidates will NOT be required to be a member of the Montana Army National Guard. Selecting Official: Jaylynn Parcel Also advertised: MT-12294082-T5-24-093 (Open to the Public, Veterans' Preference DOES apply)

Duties

Exercises supervisory personnel management responsibilities. Advises and provides counsel to employees regarding policies, procedures, and directives of management. Selects or recommends selection of candidates for vacancies, promotions, details, and reassignments in consideration of skills and qualifications, mission requirements, and EEO and diversity objectives. Develops, modifies, and/or interprets performance standards. Explains performance expectations to employees and provides regular feedback on strengths and weaknesses. Holds employees responsible for satisfactory completion of work assignments. Appraises subordinate workers performance ensuring consistency and equity in rating techniques. Recommends awards when appropriate and approves within-grade increases. Hears and resolves employee complaints and refers serious unresolved complaints to higher level management. Initiates action to correct performance or conduct problems. Effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious disciplinary matters. Prepares documentation to support actions taken. Identifies employee developmental needs and provides or arranges for training to maintain and improve job performance. Encourages self-development. Approves master leave schedule assuring adequate coverage for peak workloads and traditional holiday vacation time. Discharges security responsibilities by ensuring education and compliance with security directives for employees with access to classified or sensitive material. Recognizes and takes action to correct situations posing a threat to the health or safety of subordinates. Applies EEO principles and requirements to all personnel management actions and decisions, and ensures all personnel are treated in a manner free of discrimination. Manages, directs, and executes wide spectrum pay operations for States USPFO customers which requires the development of policies and procedures unique to each command in an environment of constantly changing priorities and missions. Develops policies, coordinates, and performs all military pay functions for organizations at all levels of serviced installations. Develops an effective implementation of Standard Operating Procedures for all areas of responsibility and ensures that training needs are planned and implemented on a timely basis to meet constantly changing policy and procedures. Provides expert interpretation on DoD and DFAS regulatory and administrative guidelines in accordance with generally accepted principles relating to wide spectrum pay operations previously mentioned. Confers and resolves all problem areas related to the branch's administrative and functional responsibilities in relation to DCPS and its related accounting interfaces. Ensures accurate processing of payroll, debts, and miscellaneous entitlements, while applying QA techniques. Assists with resolving complex functional problems within the pay system and affected customers. Develops recommendations for actions under uncertain conditions and short and rapidly changing program deadlines, facilitates the resolution of controversial payroll problems for customers, and helps ensure proper interfaces with appropriate DoD and other financial systems. Conducts analysis to determine the effectiveness of operations, compliance with established policies and procedures, reliability of transactions and validity of supporting documentation. Manages the review of a variety of financial policies, guidelines, data, documents, reports, processes, and procedures to determine trends preventing accurate payments. Identifies actual and potential problem areas and develops actions and taskings to improve operations, correct deficiencies and resolve all discrepancies, differences and problems posed by internal and external sources. Directs the preparation, analysis, reconciliation, consolidation, and submission of all required finance reports within established deadlines to higher level management. Executes policy made at higher levels and provides policy, administrative and technical guidance. Exercises accountability and leadership oversight of audits and operational reviews performed by the Internal Control and Quality Review units to ensure correct and proper execution of DoD guidance, policies, and procedures with respect to all previously mentioned pay operations. Advise senior leaders of findings and recommendations for corrective action and coordinates with appropriate directorates to improve pay processes. Coordinates and participates in the development and presentation of pay policy and execution training for customers and staff. Incorporates new ideas and methodologies and applies new and innovative practices as appropriate. Monitors the organization's internal metrics and other performance measurement indicators. Tracks customer satisfaction and takes appropriate actions to improve customer service when needed.

Requirements

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• May occasionally be required to work other than normal duty hours; comp-time and/or overtime may be required.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration.
• This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• External applicants must be able to start within 6 months of selection.
• Must be able to obtain and maintain the appropriate security clearance of the position.
• THIS IS A FINANCIAL MANAGEMENT Level 2 Certified position. Incumbent must complete the higher financial management certification (Level 2) within 24 months of appointment to the position.
• This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action.

Qualifications

SPECIALIZED EXPERIENCE: Must have at least 12 months of broadening finance, resource management, accounting and/or audit program experiences in: Leading, planning, and scheduling program work in a manner that promotes smooth flow and even distribution of assigning work requirements. Training and guiding employees on finance programs and assigning tasks. Balancing finance program work requirements, finance, and budget program policies, and providing advice, mentoring, and direction on a wide variety of tasks, and addressing employee performance issues. Structuring assignments that created effective and efficient procedures with measured and improved task processes. Pay operations such as, ARNG Military Pay, Civilian Pay, Accounts Payable, and Travel Pay. Applying statutes, laws, DOD Directives, finance regulations and financial management and operating procedures relative to the entitlements and allowances related to the payment of military personnel, civilian personnel, vendors, and travelers. Managing Pay Systems that support Military Services and Defense Agencies and skilled in identifying program weaknesses. A variety of procedures and techniques in payroll systems pat transactions, reporting requirements and documents, database applications, different pay schedules and entitlements and the ability to manage and analyze data to develop a trend. Organizational techniques, systems, and procedures to perform studies related to management improvement, productivity improvement and management controls to analyze and evaluate criteria for the enhancement of all assigned Pay programs (Military Pay, Civilian Pay, Accounts Payable, and Travel Pay). Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

Education

This job does not have an education qualification requirement.

Contacts

• Address MT J8 1956 MT MAJO STREET Fort Harrison, MT 59636-4789 US
• Name: Jessica Wharton
• Email: [email protected]