The Administrative Support Assistant performs the work involved in providing administrative support to the Education Department at the Lebanon VA Medical Center. The Education Department inputs and tracks the education records for all station employees, coordinate all non-physician student affiliations, and support the Library Service, collaborating with multiple administrative and clinical positions and flexible in the demands for data collection, analysis, widely varied projects.

Duties

Duties to include but not limited to: Reviews and prepares Employee Development Program Applications for completion Manages and maintains Employee Development Program Database Maintains Education Committee Agenda Types and distributes the Education Committee agenda and minutes Creates Purchase Orders Completes data entry of Micro Purchases Manages/orders office supplies Assembles Program for New Nursing Orientation Coordinates arrangements for speakers/presenters to attend New Nursing Orientation Coordinates the Reservation of Education Training Rooms Receives, coordinates and schedules educational courses and workshops Maintains time and attendance and enters information into the electronic time and attendance system for supervisory review/approval Performs routine clerical, and reception duties in the education department Provide timekeeping duties with compilation and data entry of employee time data Receives, sorts, and distributes mail Performs general filing Arranges Student On-Boarding Reviews completion status of required forms and training Maintains files and records for all student affiliations Manages all incoming and outgoing correspondence Creates Affiliation Agreement with colleges, universities and outside facilities Reviews affiliations for Proof of Accreditation; maintain database of all Affiliation Agreements Work Schedule: Monday to Friday, 7:30 a.m. to 4:00 p.m. Compressed/Flexible: No available Telework: Not available Virtual: This is not a virtual position. Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza and Coronavirus Disease 2019 (COVID-19) Vaccination programs are requirements for all Department of Veterans Affairs Health Care Personnel (HCP)

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/08/2024. You may qualify based on your experience as described below: General Experience: You must have one year of general experience equivalent to at least the next lower grade GS 04 in the normal line of progression for the occupation in the organization. Examples of generalized experience would typically include, but are not limited to: Performance and/or maintenance of Xerox, Canon, Triumph copiers Review and prioritize print job requests Maintain printing records and printing operations Develop and implement color management technology and quality Assist with editor/writing programs, books, trifolds, brochures OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above High School Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the high school level. You will be rated on the following Competencies for this position: ClericalCommunicationComputer SkillsSelf-Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is mostly completed in a sedentary position. It does entail stopping, bending, and reaching. There is some walking around the medical center. There are frequent occasions when assistance is needed in setting up classrooms, which could entail moving tables, large easel pads or flip charts. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 US
• Name: Tessy Wigfield
• Phone: 570-550-2889
• Email: [email protected]