This position is located with the Bureau of Indian Affairs, Eastern Oklahoma Region in Miami, Oklahoma. NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE. THIS IS A TERM POSITION NOT-TO-EXCEED 3 YEARS; HOWEVER, POSITION MAY BE EXTENDED UP TO ONE (1) ADDITIONAL YEAR FOR A MAXIMUM LIMITATION OF 4 YEARS WITHOUT FURTHER COMPETITION.

Duties

Incumbent is responsible for providing assistance with all aspects of Court administration in discharging all court functions and procedures for the day-to-day operations of the CFR Court. Responsible for filing of all court documents received for action in the court, consisting of formal complaints, petitions, answers, motions and other pleadings and documents for proceedings before the court. Maintains court documents/records of all court proceedings. Encodes cases into the data base software system. Attends court hearings, takes, and maintains recorded and written court minutes of court proceedings, maintaining all books of recordings, tapes of court sessions and records of testimony filed with the court. Prepares court room and assists magistrate in all court sessions, making necessary facility accommodations, regulations and policies affecting the operation of the court and tribes within the Region. Maintains court calendar and scheduling of cases for hearings and assembles and arranges case files and documents for hearing and court appearances. Serves as the Court of Clerk for the Court of Indian Appeals. Records and processes all appeals received for action.

Requirements

• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0986). GS-5: 1 year of full-time specialized experience equivalent to the GS-4 grade level in the Federal Service (obtained in either the public or private sector), including assisting with filing of court documents, maintaining documents and court records and distributing documents; encoding cases into database system, maintaining court calendar, scheduling of court cases, receiving calls and visitors, providing assistance as appropriate, collection of filing fees, serving as a notary public. OR 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college, or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.) GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal Service (obtained in either the public or private sector), including assisting with filing of court documents, analyzing, reviewing, and preparing court documents through in-depth research of legal materials; reviewing and accepting legal documents for correct conformity and timeliness, annotating files and recording for receipt; maintaining court records and distributing documents; encoding cases into database system, maintaining court calendar, scheduling of court cases, receiving calls and visitors, providing assistance as appropriate, collection of filing fees, serving as a notary public GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal Service (obtained in either he public or private sector), including providing assistance to a Court of Indian Offenses, reviewing and encoding of legal documents and court cases in relation to filing of complaints, petitions, answers, motions, minutes, preparing courtroom and attending court hearings, maintaining of court documents/records of all court proceedings, including analyzing, reviewing, and preparing court documents through in-depth research of legal materials; reviewing and accepting legal documents for correct conformity and timeliness, annotating files and recording for receipt; taking and maintaining written court minutes; utilizing automated database software for encoding of cases; maintaining court calendar, scheduling of cases for hearing and preparing dockets; receiving calls and visitors, providing assistance as appropriate; preparing, certifying and mailing of court orders, judgments, notice of hearings, summons and other documents incidental to the functions of the court; accepting payments of filing fees, court costs, fines, and bonds; serving as a notary public; recording and processing of appeals. SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]