The Program Support Assistant to Perioperative Services (Operating Room, Post Anesthesia Care Unit (PACU), and Ambulatory Surgery Center (ASC) provides administrative support with all administrative functions in the OR, PACU, and ASC. The incumbent must demonstrate good communication skills to serve as a point of contact for the OR, PACU/ASC staff, OR scheduler, surgical care line schedulers, OR Materials Management Nurse and surgeons.

Duties

Performs a variety of administrative and support type duties in such areas as administration, budget, records and files management, property accountability and reports. Monitor/track competency files/requirements for professional staff, revises, analyzes and evaluates the accomplishments of various office administrative functions, such as records management, reports control, forms control and administrative standard operating procedures. Responsible for transmission of weekly/biweekly reports and other monthly data reports as per request. Receives routes and distribute all mail correspondence. Drafts SOPs and service memoranda. Performs work involving the collection, formatting, basic analysis, compilation, and/or tracking of a wide variety of data and statistical information in support of an organization's program operation. Receives, formats, enters, sorts compile and configure data from a variety of sources for recurring and non-recurring reports, charts and graphs used in evaluating staff hours and monies spent for Overtime, Annual Leave, and Sick Leave. Serves as Timekeeper for numerous T&L units within the department. Responsible for the preparation, maintenance, and timely submission of Time & Attendance reports for each employee whose record has been assigned to their jurisdiction. Timekeeper ensures timely and accurate posting of all exceptions to the employee's normal tour of duty. Coordinates and manages all resources including supplies, telephone and computer moves within Home Based Primary Care. Obtains and monitors the use of services, supplies, or equipment for the office demonstrating fiscal responsibility in order for HBPC to deliver safe, efficient care. Provides general office supply and equipment support services such as obtaining standard office supplies and services, procuring, or justifying the full range of office services, or answering questions concerning policies and procedures related to support/office services. Work Schedule: Monday - Friday 7:00 a.m. to 3:30 p.m. work schedule. Position Description Title/PD#: Program Support Assistant/PD13844O Physical Requirements: The work is primarily sedentary but does require standing, sitting, bending, stooping, walking, and carrying of light items such as books, paper, and equipment. At times, the work may also include assisting with equipment and patient movement utilizing proper body mechanics.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: experience utilizing office automation tools to building and maintain electronic files, generating reports, and creating documents; experience performing customer service duties such as providing administrative support to medical staff in clinic management processes; reviewing and processing official documents and forms to ensure compliance with an organization's policies, directives, guidelines, or training materials. There is no educational substitution for the GS-06 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Contacts

• Address Tucson VA Medical Center 3601 South Sixth Avenue Tucson, AZ 85723 US
• Name: Maria Delgado
• Phone: (562) 826-8000 X14450
• Email: [email protected]