This position is located in the Department of Veterans Affairs, Veterans Health Administration, Western North Carolina Health Care System within the Fiscal Service at the Asheville Veterans Affairs Medical Center. The incumbent of this position works closely with the facility Assistant Chief Fiscal Officer and maintains General Ledger Control Accounts and Subsidiary Records for Medical Care and Research Appropriations.

Duties

Major Duties: Accounting Support The Incumbent performs clerical, assistant, or technician level work in support of budget, accounting, auditing, fiscal and/or financial management function. Performs budget administration support, financial systems support, cash processing, or accounting technician work. Examines, verifies, and maintains financial accounts and accounting data, and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data. Reviews and classifies many types of financial transactions involving the operation of the Medical Center including journalizing corrective actions for erroneous conditions. Determines the general ledger accounts, journals and subsidiary accounts affected, and the debit and credit entries to be made. Summarizes transactions and prepares control documents or other posting documents reflecting the entries to be made. Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness and correctness of account data. Monitors and makes input to current vendor file so that vendors or Veterans may be paid promptly under the Financial Management System (FMS). The Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts, preparation of accurate and timely reports, and the control of funds. The incumbent determines the nature of errors and makes adjustments in the correct appropriation to a variety of interrelated accounts. Researches, interprets, and verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect; and establishes routines for input of these transactions. Documents financial transactions to assure a proper audit trail. Reconciles through the use of approved formulas all subsidiaries with controlling general ledger accounts. Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time. Maintains control of receipts and deposits and related tracking mechanisms. Ensures timely and accurate payments to Veterans and employees for numerous vouchers to include beneficiary travel, compensated work program (CWT), transit benefit, settlement, EEO, or Medical Malpractice claims. Works with multiple services to obtain needed information. Confirms all payments reference the correct appropriation, fund control point, cost center, budget object code, and vendor code. Provides follow-up on all documentation that is missing information until completion. The incumbent assists with the duties of the accountant and the Centralized Accounting Unit to include bills of collection, undelivered orders (UDOs), accrued services payable (ASPs), general post funds, suspense, and standard obligation set-up and maintenance. Performs comprehensive analysis and evaluations according to procedures for the balancing of ASP and UDO reports in FMS and Accounting and Procurement System (IFCAP) as required. Performs research of current accounts, historical data, source documents, etc. to develop and explain detailed information not otherwise readily available. Provides information and training to Medical Center services related primarily to 1358s, 2237s, PC orders, running balances, de-obligations, cost centers, and budget object codes. The incumbent provides assistance and training to fund control point contacts. Recognizes and advises the supervisor of unusual training needs for these contacts. Also participates in the internal audits of Fiscal programs by pulling documentation and/or verifying information is correct or available. Offsets US Bank convenience checks against obligation documents in a timely manner. Examines credit memos and reclaims from vendors to determine appropriateness. Forwards valid credit memos to the Austin FSC for processing. Assists in training of personnel in the use of Invoice Payment Processing System (IPPS), FMS, and IFCAP. Ensures the timely preparation of reports for the Centralized Accounting Unit. Analyzes accounts to ensure accuracy of reports. Knowledge of fiscal procedures is required to audit and research documentation used. Work Schedule: Monday-Friday 0800AM-4:30PM Compressed/Flexible: Not available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position is authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06/ 07 position you must have served 52 weeks at the GS-05/ 06. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05/ 06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing clerical, assistant, or technician level work in support of budget, accounting, auditing, fiscal and/or financial management function; performing budget administration support, financial systems support, cash processing, or accounting technician work; examining, verifying, and maintaining financial accounts and accounting data, and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data; reviewing and classifying many types of financial transactions involving the operation of the Medical Center including journalizing corrective actions for erroneous conditions; determining the general ledger accounts, journals and subsidiary accounts affected, and the debit and credit entries to be made; maintaining control of receipts and deposits and related tracking mechanisms. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have. OR Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond four-years of successfully completed education above the high school level in any field for which high school graduation or the equivalent. You will be rated on the following Competencies for this position: Accounting OperationsAnalytical ReasoningComputer SkillsCustomer ServiceTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements: The work is sedentary in nature with some walking and lifting and carrying of lightweight equipment and materials.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Charles George VA Medical Center 1100 Tunnel Road Asheville, NC 28805 US
• Name: Cesar Busanet
• Phone: 980-401-2564
• Email: [email protected]