The Secretary (Office Automation) reports to the Associate Chief of Staff (ACOS) of Ambulatory Care South and will be working at the Austin Outpatient Clinic which is part of the Central Texas Veterans Health Care System. The Secretary (Office Automation) is responsible for various administrative support functions and ensures that these administrative support functions are handled in such a manner as to enhance the efficiency of the Department.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but may not be limited to the following: Receiving visitors and telephone calls to the office. Receiving and screening all incoming correspondence and either independently answering it or forwarding it with proper attachments to the official responsible for the activity concerned. Maintaining calendar for appropriate staff and schedules appointments. Performing office automation work which includes prepares meeting minutes, utilizing various hardware and software. Following up on action items to ensure timely response. Preparing forms, memorandums, reports, and other correspondence, ensuring proper grammar, spelling, and format. Preparing travel arrangements for staff. Coordinating conferences and meetings which includes preparing agendas. Establishing suspense dates and maintains suspense records in the office. Tracking suspense dates and notifying ACOS, Clinical Director, Program Manager Section Supervisors of projected success or failure to meet them. Performing other related duties as assigned. Work Schedule: Full-Time, Monday through Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-6 level, applicants must meet the following: TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. ~AND~ SPECIALIZED EXPERIENCE: You must have at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Secretary (Office Automation), GS-6 position, and that is typically in or related to the work of this position. Specialized experience for this position includes processing incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication; scheduling appointments, coordinating meetings and/or scheduling conferences; maintaining calendars and tracking suspense items. This experience must be detailed in your resume to receive credit. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and ManagementCustomer Service (Clerical/Technical)Information ManagementLabor Law IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: Physical characteristics and abilities (e.g., specific agility and dexterity requirements) and the physical exertion involved in the work (e.g., climbing, lifting, pushing, balancing, stooping, kneeling, crouching, crawling, or reaching). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address VA Central Texas Health Care System 1901 Veterans Memorial Drive Temple, TX 76504 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]