This Administrative Officer position is in the Facilities Management Services Department at the VA Maine Healthcare System located in Augusta, ME.

Duties

The Administrative Officer is responsible for making recommendations, planning, evaluating and independently performing administrative and program management duties, as delegated. Duties include, but are not limited to: Oversees the personnel management program for the service, performing or overseeing the full range of human resources requirements. Provides advice and assistance to managers and staff concerning federal and agency personnel processes and procedures. Keep managers informed on the status of personnel actions. Acts as liaison with human resources concerning personnel related matters. Assists managers in projecting staff needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Reviews, analyzes and interprets incoming requests, recommends appropriate actions or suggests alternatives based on knowledge of internal policies, budgetary constraints and work priorities. Provides orientation for new staff. Serves as training liaison for service, attends training and ensures service compliance on training matters. Provides and assists in the overall administrative management for the service. Performs quality management activities for service which include development of performance improvement activities to implement, customer service surveys, tracking and trending service performance on assigned goals, and providing recommendations to improve quality of service provided to the facility. Maintains competency folders for service. Serves as service timekeeper. Maintains meeting schedule for service, represents FMS on delegated meetings. Maintains meeting minutes for Chief, FMS. Manages procurement and contracting for the service. Initiates and prepares contracting bid packages for Contracting, performs cost analysis, develops limited source justifications, statement of needs, submits procurement packages for Contracting Officer action. Prepares documents to request new equipment and turn-in excess property. Provides assistance for the budgeting and financial management of the service. Monitors balances, status of procurement requests, and recommends reprogramming of service funds as required. Manages budget submissions, reviews existing current expenditure trends, new program needs to address changing technology and aging infrastructure. Participates with managers on service needs, plans and goals to develop annual submissions, prepares annual budget submission for Facilities Management Service. Recommends actions for the economical and efficient use of equipment by the service, provides recommendations for new equipment, changes to current inventory, and removal of obsolete equipment beyond economical repair. Work Schedule: Full Time, Monday-Friday 8:00am-4:30pm Compressed/Flexible: Not authorized Telework: Not available Virtual: This is not a virtual position. Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Requirements

Qualifications

GS-7 Specialized Experience: One (1) year of specialized experience equivalent to at least the next lower grade (GS 5) level in the normal line of progression for this occupation. Examples of specialized experience would typically include but are not limited to: performs administrative functions that include budget and finance, human resources, office support services, document control, logistics, and a variety of related administrative matters. OR Education: One (1) full year of successfully completed graduate level education or superior academic achievement. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR Superior Academic Achievement (SAA): To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled and meet one of the following: - Rank in the upper one-third of your class in the college, university or major subdivision. - A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study. - A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study. - Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f. OR Combination: equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelor's degree may be used to qualify applicants for the GS-07 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Educational Experience (ACWA)Mathematical Skills (ACWA)Rating (ACWA)Social Organizations (ACWA)Work Experience (ACWA) IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.



NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Togus VA Medical Center 1 VA Center Augusta, ME 04330 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]