Job opening: INTERNAL CONTROL ANALYST

Salary: $72 553 - 94 317 per year

Published at: Jan 26 2024

Employment Type: Full-time

This is a National Guard Title 32 Excepted Service position for an INTERNAL CONTROL ANALYST, Position Description Number D1678000 and is part of the 169 CPTF, South Carolina Air National Guard.

Duties

This position is located in an Air National Guard (ANG) wing, Comptroller's Flight; The purpose of the position is to function as the Financial Management (FM) focal point for the Financial Improvement and Audit Readiness (FIAR) initiative, as well as, advise the Comptroller and Wing Commander in all matters relating to FM FIAR within the FM community. The incumbent will provide direction and leadership, under the Comptroller's authority, towards the planning, implementing and achievement of the FM FIAR initiative within the Wing. This work requires knowledge and skill in the application of related laws, regulations, precedents, methods and techniques of budgeting. Purpose: The purpose of this position is to plan, coordinate, and perform comprehensive reviews, special studies and selective internal examinations of base level financial management programs. MAJOR DUTIES: 1. Provides administrative oversight of the Quality Assurance (QA) Program. Provides technical assistance and advice to the Financial Manager (FM) and staff. Examines all areas to determine the effectiveness of procedures and also determines if supervisors are recording quality data upon which accurate management conclusions and decisions are based. Ensures effective and efficient quality standards and internal controls are in place at base level operations. Ensures the unit is performing in accordance with established standards. Researches, develops, modifies, and maintains qualitative standards for use in evaluating and monitoring performance indicators. Uses verifiable and objective measures and develops statistically reliable and valid measures whenever possible. Provides technical internal control advice on military pay, civilian pay, travel pay, disbursing and collection, accounting, vendor and contract pay, budget, and systems administration. Maintains a schedule of all reports, audits, inspections, and internal control reviews. 2. Independently conducts various reviews to assess organizational performance. Manages self-inspection programs. Examines all pay-related and accounting and financial functions to ensure internal accounting systems and administrative controls are sufficient to reasonably ensure all obligations and payments comply with applicable laws. Ensures funds are safeguarded against waste, loss and misappropriation, and all remittances and payments are properly accounted. Reviews military pay vouchers, travel payments, and entitlement documents to ensure supporting documents are applicable and valid. Perform post-audit voucher review. Works closely with the financial management staff to extract needed information for targeting and studying suspected potential weaknesses. Identifies existing and potential material weaknesses and works with affected officials to develop a schedule of corrections. Understands and identifies material weaknesses in this context relate to the monetary value and the perceived command, public, or political sensitivity associated with a particular function. Monitors access levels and dual access to financial systems and prepares or oversees the preparation of all internal control reports. Examines all functional areas and determines the effectiveness of procedures, the integrity of financial and accounting data, and other decision-support criteria used by management. Ensures quality assurance standards and internal controls are in place within the comptroller office and reports discrepancies to the FM. 3. Focal point for fraud prevention. Reviews retrieval data provided by the local systems branch to screen for any unauthorized access level or dual access between the payable systems and the general accounting system. Reports discrepancies to the FM for further research. Based on general supervisory guidance, reviews and coordinates, with management and affected supervisors, new or modified applications affecting automated systems. Identifies needed system changes and conducts system change tests to ensure changes produce the desired matches such as, duplicate payments, collections, and reconciliations. Responsible for analyzing findings and recommendations. Reports discrepancies to the FM. Gathers data, tracks discrepancies, prepares trend charts, and facilitates discussions with personnel at financial or QA meetings. Ensures all open discrepancies are consistently and aggressively addressed and resolved through completion. Prepares monthly Discrepancy Tracking Report to management for review. Cross-feeds various reports and bulletins, on a routine basis, through various electronic communications such as, emails and websites throughout the Wing financial management community. 4. Facilitates monthly QA meetings and prepares minutes. Based on study results, determines need for refresher and supplementary training. Develops, schedules, and conducts training. Perform other duties as assigned.

Requirements

May be required to successfully complete a probationary period.
Federal employment suitability as determined by a background investigation. Successful completion of a background investigation.
For positions requiring a security clearance (Secret or Top Secret) the applicant must possess or be able to obtain a clearance within one year of appointment.
Current U.S. citizenship, naturalized citizen or permanent resident.
Candidates must possess and maintain a valid federal government issued identification.
Participation in direct deposit is mandatory.
Financial Management Level 2 Certified position. This certification requirement is a condition of employment for this position. Failure to obtain this certification within two years may subject the incumbent to adverse action.
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.

Qualifications

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION OPEN TO AREA OF CONSIDERATION (AOC) 2 ONLY. AOC DEFINITIONS: Area 1: Current permanent employees of the South Carolina Air National Guard. (Note-Temporary and Indefinite employees do not meet permanent tenure requirements and will not qualify for this AOC) Area 2: Current members of the South Carolina Air National Guard. Area 3: Any individual eligible for membership in the South Carolina Air National Guard. Min/Max Military Grades: SSgt/E-5, TSgt/E-6, MSgt/E-7 BASIC QUALIFICATIONS: Skilled in collecting and analyzing data effectively, efficiently, and accurately; Ability to clearly enunciate English without impediment of speech that would interfere or prohibit effective communication; Ability to write English in reports and presentation formats; Ability to communicate clearly and effectively; Skilled in presenting formal training presentations and briefings; and, Skilled in applying procedures and directives by reading and interpreting program material. GENERAL EXPERIENCE: Must have a minimum of one year on-the-job experience in the grade immediately below the next higher level. Applicant should have competent experiences that are equivalent or commensurate to the financial administration program business with demonstrated understandings of the program's principles and concepts. SPECIALIZED EXPERIENCE: To be rated qualified for this position your resume must show definitively at least 12months experience in the following- finance program experiences and competencies that provided knowledge of financial principles and procedures. Must have an excellent understanding of the basic principles and concepts of the Air National Guard financial business program requirements. Must have experiences and training that demonstrates the abilities to follow directions, to read, retain, and understand a variety of instructions, regulations, policies and procedures. Must have a working knowledge on planning, coordinating, and performing comprehensive reviews, special studies and selective internal examinations of base level financial management programs. Skilled in performing administrative oversight of the Quality Assurance (QA) Program. Skilled in examining the effectiveness of procedures and determining if supervisors are recording quality data upon which accurate management conclusions and decisions are based. Skilled in researching, developing, modifying, and maintaining qualitative standards used to evaluate and monitor performance indicators. Competent in providing technical internal control advice on military pay, civilian pay, travel pay, disbursing and collection, accounting, vendor and contract pay, budget, and systems administration. THIS IS A FINANCIAL MANAGEMENT CERTIFICATION LEVEL TWO (2) Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d. Incumbent of this position is required to comply with all Department of Defense and Department of the Airforce requirements of this certification program. The position's level of work requires the application of comprehensive financial management knowledge and technical proficiency combined with a broad knowledge of professional concepts, policies, and principles. Work also involves expanding skills, knowledge, and leadership abilities of high-potential personnel. This certification requirement is a condition of employment for this position. Failure to obtain this certification within two years may subject the incumbent to adverse action (to include reassignment, to a lower-grade, without pay or grade retention, and/or separation from federal service).

Education

Substitution of Education for Specialized Experience. To qualify for the National Guard GS-0501 T32 Excepted Service positions, on the basis of completed undergraduate or graduate education, the college degree education must be in one of -or- be a combination of the following required disciplines: Accounting, business, finance, economics, industrial management, marketing, quantitative methods, or organizational management.

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.