This position serves as a Purchasing Agent for the Logistics Service within the New Mexico VA Health Care System, located in Albuquerque, NM. The incumbent will work to acquire supplies, services, and construction by purchase, rental, or lease through (a) delivery orders and/or (b) small purchase procedures.

Duties

This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities. Major duties and responsibilities include: Purchasing Support - Conducts purchasing under the micro purchase threshold; reviews and edits purchase requests; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends; and, Procurement Support - Procures supplies and services to meet the purchase, rental, or lease needs of the organization; develops unique selection criteria for each purchase; Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments.; conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements; and, Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility; and, Performs other related duties as assigned. Work Schedule: Full-Time, Monday - Friday, 8:00 AM to 4:30 PM Compressed/Flexible: No. Position not Suitable Telework: No. Position not Suitable Virtual: This is not a virtual position. Position Description/PD#: Purchasing Agent/PD12465A, PD12575A, and PD12576A Relocation/Recruitment Incentives: Not authorized. Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/05/2024. Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have held a GS-03 or GS-04 position in the preceding 52 weeks; For a GS-06 position you must have served 52 weeks at the GS-05; for a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:GS-05 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Purchasing various equipment, supplies, and services through the use of a purchase card; monitoring purchases and reconciles credit card billing statements; employing knowledge of a wide variety of standard and custom medical equipment, prosthetic and orthotic appliances; performing clerical or assistant duties in support of purchasing and procurement; communicating with staff and vendors/contractors to ensure requests are processed in timely manner; working with medical staff to determine procurement needs and priorities; and Utilizing a variety of automated systems to enter, update, revise, sort, and calculate data; and utilizing different ordering, reporting procedures, and purchasing methods. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four (4) years above high school. Transcripts must be submitted. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. Transcripts must be submitted. GS-06 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience preparing purchase orders for a wide variety of prosthetic and sensory aid devices; applying the Knowledge of medical terminology, physical and sensory disabilities, basic anatomy and kinesiology; employing knowledge of a wide variety of standard and custom medical equipment, prosthetic and orthotic appliances; performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services utilizing medical terms to meet the purchase, rental, or lease needs of an organization; working with medical staff to determine procurement needs and priorities; purchasing various equipment, supplies, and services; and accessing automated prosthetics programs to enter, track, correct, and retrieve recurring reports and to structure, implement, and retrieve specialized reports. GS-07 Grade Level: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience preparing complex purchase orders for a wide variety of prosthetic and sensory aid devices; applying the Knowledge of medical terminology, physical and sensory disabilities, basic anatomy and kinesiology; employing knowledge of a wide variety of standard and custom medical equipment, prosthetic and orthotic appliances; validating national prosthetics patient database data to ensure that proper codes are in the patients record; performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services utilizing medical terms to meet the purchase, rental, or lease needs of an organization; working with medical staff to determine procurement needs and priorities; purchasing various equipment, supplies, and services through the use of a purchase card; and accessing automated prosthetics programs to enter, track, correct, and retrieve recurring reports and to structure, implement, and retrieve specialized reports. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical)Decision MakingManages and Organizes InformationManages ResourcesReasoning (Clerical/Technical)Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary when conducting purchasing functions for PSAS, however while conducting inventory management functions, the incumbent may work comfortably in a warehouse environment, sitting, standing, walking, bending, lifting, carrying, retrieving and managing inventory. Prolonged periods of working at a computer terminal is required. Ability to retrieve equipment from a storage room is required. Climbing associated with stocking of equipment and other items in storage areas is necessary. Incumbent may carry/lift items weighing up to twenty-five (25) pounds. Normal safety precautions are adequate. The work involves moderate discomfort when visiting sites away from the office. At times the employee may be required to wear protective clothing when visiting the Prosthetic and Sensory Aids Fabrication Laboratory. Often, walking between the main medical center and other parts of Prosthetic to conduct professional duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at the GS-06 and GS-07 grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Raymond G Murphy Department of Veterans Affairs Medical Center 1501 San Pedro Drive, Southeast Albuquerque, NM 87108 US
• Name: Cesar Ruiz Jimenez
• Phone: 562-826-8000 X16245
• Email: [email protected]