Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to serve as the principal office assistant, performing various administrative and clerical duties in support of the 62d Airlift Wing Commander and Vice Commander. Performs office automation duties such as word processing in support of the administrative and clerical work.

Duties

Exercises exclusive control over the Commander's and Vice Commander's calendar, with complete authority for commitments of time. Schedules appointments and meetings without prior approval based on personal knowledge of requirements, commitments, priorities, workload, and current issues of importance. Receives all correspondence for the Commander and Vice Commander and serves as a trusted agent to sensitive information. Receives and reviews all incoming mail to the Commander and Vice Commander. On own initiative brings urgent correspondence to the attention of the supervisor; forwards or replies as required. Receives telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisors help. Places and receives both local and long-distance calls for Commander and Vice Commander. Uses varied and advanced functions of words processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns. Acts as the primary office assistant to the 62d Airlift Wing Commander and Vice Commander and performs a variety of substantive administrative duties in support of the Commanders office and staff. On own initiative, recommends changes in administrative policies.

Requirements

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• Employee must be able to obtain and maintain a secret security clearance as a condition of employment
• The incumbent must have the ability to type a minimum of 40 WPM

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes making arrangements for travel to include making hotel and transportation arrangements and submitting travel vouchers and reports; planning and performing complex office automation duties requiring different approaches and methods from one assignment and/or program to another; gathering and summarizing information from files and preparing material/documents for supervisor's use in responding to inquiries, recognizing which information is, or is not, relevant to issue at hand; accurately taking and transcribing dictation of correspondence, reports and telephone conversations. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-08 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence. 2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. 4. Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters. 5. Skill in typing; a qualified typist is required. 6. Ability to communicate effectively, both orally and in writing. Ability to locate, assemble, and compose information for inquiries, and non-technical correspondence; Ability to plan, organize work, and meet deadlines PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Contacts

• Address JBLM - McChord Field 100 Col Joe Jackson Blvd Suite 1006 JBLM - McChord Field, WA 98438 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]