This position is for a Program Support Assistant in the Primary Care Service at the Birmingham VA Medical Center. This position is covered by AFGE bargaining unit. Per the AFGE Master Agreement, the Area of Consideration will be: 1st Area of Consideration: Current permanent Facility (including satellites) employees. 2nd Area of Consideration: Current permanent VA employees (including VEOA). 3rd Area of Consideration: All other Status candidates.

Duties

Major duties and responsibilities of this position include, but are not limited to, the following: Maintains and codes time cards for more than 350 employees through the timely and accurate inputting of time and attendance data into the prescribed timekeeping software. Determines the entitlement of the employee based on when the hours of work are performed to determine qualification for premium pay such as Sunday, holiday, night differential, overtime, and the need for time card corrections. Uses attention to detail and organized thinking to accurately, but efficiently manage work patterns (e.g., prioritizing tasks based on importance and urgency, being able to work efficiently, having structured and reliable file and data storage and retrieval practices, and budgeting time to meet deadlines). Creates effective, appropriate written messages and documentation (e.g., uses correct grammar, punctuation, spelling, clarity, tone, detail, and conciseness). Consistently communicates and treats customers (Veterans, their representatives, visitors, VA staff, and all others) in a courteous, tactful, and respectful manner. Combines oral and written skills to train new managers on timekeeping procedures and serves as an ongoing consultant to established managers on timekeeping issues to help ensure managers meet payroll deadlines. Helps ensure recruitment packets and all other human resources related actions and other work is prepared, submitted, and flows accurately and timely throughout the entire processes. Assists others regarding the preparation of requisitions and purchase orders, ensuring adherence to policies and regulations. Work Schedule: Monday to Friday, 07:30 AM to 04:00 PM or 08:00 AM to 04:30 PM. Other options may be negotiable. Schedule agreed upon may vary based on the needs of the service line. Work on some evenings and/or weekends may be required. Compressed/Flexible: Available. Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD107940 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/05/2024. Time-In-Grade Requirement: There is no time-in-grade requirement for this position. You may qualify based on your experience and/or education as described below: GS-05: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience where you were responsible for providing clerical and/or administrative support; collecting, compiling and tracking data and information; Timekeeping duties; processing documents and reports; establishing, updating and maintaining office files and records; performing automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database and/or graphics; ability to research and gather data; and knowledge on principles and techniques relating to human resources. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed four (4) years of education above the high school level in any field which high school graduation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the second year of post high school education. You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Communications Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is performed in a typical office setting and performed while seated at a desk for potentially long periods of time, with limited stooping, lifting (less than 50 pounds), bending at files, and walking within the medical center. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]