Job opening: Administrative Officer/Assistant
Salary: $81 963 - 127 707 per year
Published at: Jan 24 2024
Employment Type: Full-time
About the Position: District headquarters is located in Concord, Massachusetts & is situated approximately 18 miles northwest of Boston. Concord has the feel of a suburb with historical flair. Recreational opportunities abound within a few hours' drive to include beautiful coastlines, beaches, mountains, lakes, many museums & historical sites. Concord is part of the Boston metropolitan area with an estimated population of 5 million.
GS-11: Administrative Assistant
GS-12: Administrative Officer
Coordinate the Engineering and Planning division efforts in the areas of:
Personnel management, organizational structure, and development.
Identify financial, manpower, and problems or material needs.
Identify Property management and work procedures improvement.
Identify training needs such as, career development and personnel performance processes.
Oversee policy development, implementation„ and compliance.
Manage utilization of manpower, funds, property development, implementation, and compliance.
Coordinate management control processes and compliance reviews.
Provide support to the Engineering Division (consisting of the Division Chief, Branch Chiefs, Section Chiefs, and 100-105 Division employees).
Provide support to the Planning Division (consisting of the Division Chief, Branch Chiefs, and 32-37 Division employees).
Perform specialized tasks of a technical as well as administrative nature to aid in managing, directing and operating the organizations.
Coordinates the work of the Engineering and Planning Division with other programs as necessary, and resolves conflicts.
Supervise subordinate budget analysts and administrative personnel.
- Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
- Relocation/Recruitment/Retention Incentives MAY BE authorized.
- PCS/Moving Expenses MAY BE authorized.
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
Current Department of Army Civilian EmployeesCurrent Department of Defense (DOD) Civilian Employee (non-Army)Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActMilitary Spouses, under Executive Order (E.O.) 13473Non-Department of Defense (DoD) TransferPriority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoD Military Spouse Preference (MSP) EligiblePriority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoD Retained Grade Preference EligibleReinstatementVeterans Employment Opportunity Act (VEOA) of 1998
In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Specialized Experience: One year of specialized experience which includes meeting all of the following: 1) Utilize various office automation databases in order to prepare reports, conduct timekeeping, and/or maintain spreadsheets; 2) participate in the administration of project, program or organizational operating budgets; and 3) provide guidance to staff on administrative, budget, and/or human resource related activities. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09).
Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Finance, etc.
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.
Specialized Experience: One year of specialized experience which includes meeting all of the following:1) Utilize various office
automation databases to interpret data and prepare/maintain reports and spreadsheets; 2) participate in the development and administration of organizational operating budgets; and 3) provide guidance to staff on administrative, budget, and/or human resource related activities. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-11).
*Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone -no substitution of education for experience is permitted.* (GS-12 ONLY)
You will be evaluated on the basis of your level of competency in the following areas:
Administration and ManagementFinancial ManagementManaging Human ResourcesPlanning and Evaluating
Time in Grade Requirement for GS 11: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).
Time in Grade Requirement for GS 12: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/
- Address RD-W2SF05 US ARMY ENGINEER DISTRICT-NEW ENGLAND
DO NOT MAIL
Concord, MA 01742
- Name: Army Applicant Help Desk