This position, located within the Office of Nursing Services at the James J. Peters VA Medical Center in Bronx, New York, is responsible for providing administrative support to the Hospital Administrative Coordinator. The Staff Assistant develops information, resolves a wide variety of problems, maintains effective inter-professional relationships and meets program objectives.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to, the following: Works closely with representatives of various administrative support programs in the management of funds, personnel, supplies, equipment and space; Analyzes and prepares reports using various computer software applications; Coordinates all communication/meeting/surveys/events/programs for leaders, staff and consultants; Provides support and administrative guidance to program areas to include filing/copying/scanning paperwork, preparing folders and documentation, etc. Prepares qualitative data analyzing data utilizing various database; Manages office's schedules and day-to-day operations; Recommends changes in administrative policies as necessary; Participates in quality improvement projects and employee engagement projects; Manages a wide variety of internal and external correspondence; Reviews and responds to correspondence or routes to the proper staff member; Performs other related duties as assigned. Work Schedule: Nights, 11:30pm to 8:00am Recruitment & Relocation Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-9 grade level, applicants must meet one of the following: Experience: At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that has given me the particular knowledge, skills and abilities required to successfully perform the duties this position. Specialized experience consists of experience associated management analysis and office support services; prepares routine reports; knowledge and/or experience in administrative functions such as assisting/participates with various projects and surveys, coordinating meetings and events; preparing and maintaining records; data analysis; review and respond to correspondence. Applicants must possess excellent organizational, verbal and written communication skills. -OR- Education: Successful completion of a master's degree or two (2) full years of graduate level education leading to such a degree in a related field of study that demonstrates your ability to perform the duties of this position. NOTE: If you select this option, you must submit a copy of your transcript (unofficial or official) with your application. Education cannot be credited without documentation. -OR- Combination: Equivalent combinations of successfully completed progressively higher-level graduate education (beyond the first year) and specialized experience, as described above, which meet the total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: If you select this option, you must submit a copy of your transcript with your application. Education cannot be credited without documentation. PREFERRED EXPERIENCE: 1 to 2 years of experience within a busy office setting You will be rated on the following Competencies as part of the assessment questionnaire for this position: Critical ThinkingManages and Organizes InformationPlanning and EvaluatingProject Management IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work requires regular and recurring physical exertion such as periods of standing, walking, bending, stooping, reaching and similar activities in and around supply delivery areas. May be called upon to assist in the storage and distribution of files primarily consisting of lifting boxes up to 40 pounds and placing them on shelves or carrying them to another area of the service they are working in. The work is primarily sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Bronx VA Medical Center 130 West Kingsbridge Rd. Bronx, NY 10468 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]