The Clerk's Office of the U.S. District Court for the Northern District of Alabama is comprised of over 50 professional staff providing administrative and operational support to 15 federal judges and their staffs located across 7 geographical divisions.

Duties

Position Overview This position is organized in the Administrative section of the U.S. District Court Clerk's Office, with direct and/or oversight responsibilities for facilities maintenance, identifying building issues, drafting specifications, coordinating with the General Services Administration (GSA), coordinating space projects, and advising senior managers and judges on various space matters. Travel between the geographical divisions is necessary to interact with building managers, identify deficiencies, and oversee ongoing projects. Most travel trips can be accomplished over a single workday. Limited situational telework may be available per policy at the discretion of the Clerk of Court. Duties and Responsibilities Manage a team, including Operations and Maintenance contractors, that researches, analyzes, and plans for building maintenance, construction projects, and future requirements for multiple federal courthouses/buildings. Support the procurement of supplies, equipment, and services. Prepare and present periodic project/maintenance status and funding reports. Supervise and prepare specifications, solicitations, requests for quotations/proposals, and Reimbursable Work Authorizations (RWAs); ensure proper research of products and equipment; and review product/equipment specifications and pricing. Serve as a technical liaison between contractors, the procurement office, and all stakeholders. Coordinate maintenance, repairs, renovations, installations, and upgrades with the U.S. Marshals Service, GSA, and other agencies, as needed. Evaluate and monitor contract performance to ensure compliance with obligations. Assess, document, prioritize, and respond to project problems. Ensure construction compliance. Prepare progress reports and provide update briefings. Maintain project files related to specific building projects and general files related to facilities management, space planning, furniture acquisition, building maintenance, etc. Manage, review, and accept work performed by Court and GSA consultants hired to address building operations and construction project requirements. Serve as point of contact for and maintain oversight of district rent matters. Monitor rental payments to ensure accuracy and conformity with Judiciary rent management guidelines. Reconcile and verify court space and resolve rent bill issues with the Administrative Office of the U.S. Courts (AO), GSA, and court personnel, as needed. Oversee and coordinate department, division, staff, and judge moves. Develop furniture layouts and assist in selection of furniture and furnishings. Identify and address items that affect the operations of court facilities, including regular maintenance and system testing, health-safety requirements, and heating, ventilation, and air conditioning (HVAC) operations, ensuring adherence to the U.S. Courts Design Guide, GSA policy, USMS policy, and any other applicable guidelines. Identify and recommend tenant alteration and cyclical maintenance projects on a recurring basis, to include tracking historical projects. Reconcile overtime utility bills. Responsibility for Facility Security Committee and Occupant Emergency Organization meetings. Maintain a repository of security and emergency preparedness documents. Assist with record inventory listing updates for accountable property and proper inventory reconciliation, as needed. Ensure the disposition and redistribution of excess equipment and furnishings is consistent with existing guidelines, as required. Remain knowledgeable of latest federal government guidelines on facility management. Assist in writing and/or revising space and facilities operating procedures. Manage special projects and perform other duties, as assigned.

Requirements

Qualifications

Minimum Qualifications Applicants must have a minimum of five years of specialized experience that includes progressive knowledge and responsibility in facilities management, project management, and/or government acquisitions. Experience with federal or state government processes is preferred. The most competitive applicants will show they are self-motivated and self-managed; able to develop strong professional relationships for quality partnerships and collaboration; and experienced in performing quality assessments and inspections to manage building deficiencies. Other Requirements: The incumbent must be detail-oriented and possess strong interpersonal, organizational, customer service, and problem-solving skills; able to communicate accurately, effectively, and timely with colleagues, senior executives, and across agencies; and skilled in the use of automated systems and software, including word processing, spreadsheets, and databases.

Education

Applicants must possess a high school diploma and a bachelor's degree. A graduate degree in architecture, engineering, planning, project management, or a similar field of study is preferred.

Contacts

• Address US District Court, Northern District of Alabama Hugo L. Black United States Courthouse 1729 5th Avenue North 35203 1729 5th Avenue North, AL 35203 US
• Name: Human Resources
• Email: [email protected]