The Nursing, Operations Service at the Malcom Randall VA Medical Center is recruiting a Program Assistant. The incumbent of this position provides appropriate program assistance to Nursing Service of North Florida/South Georgia Healthcare System (NF/SGVHS), The assistance will be provided to Nursing Leadership between the two medical centers within the healthcare system.

Duties

The Program Assistant position provides appropriate program assistance to Nursing Service of North Florida/South Georgia Healthcare System (NF/SGVHS), The assistance will be provided to Nursing Leadership between the two medical centers within the healthcare system. Duties include but are not limited to: Uses office automation systems and various Microsoft Office packages and programs to accomplish work. Receives visitors and telephone calls for internal and external customers and independently makes referrals based on inquiries. Obtains, organizes, files, and retrieves reports, correspondence, and numerical data for use in preparing status reports, briefings, and presentations. Processes incoming and outgoing materials such as correspondence, reports, memorandums, action items, bulletins, and other forms of written communication with the ability to decipher importance. Research, collect, compile, and generate reports for Annual and ad hoc reports, and leadership; for comparison and status purposes. Maintains database of open tasks, follows up on suspense items and advises the Chief Nurse of delinquencies. Provides assistance to the Nursing Leadership in performing analyses and/or evaluation of operating program characteristics. Assists in conducting surveys of North Florida/South Georgia nursing programs. Work Schedule: Monday - Friday, 7:00am to 3:30pm OR 7:30am to 4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for ADHOC telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Assistant/PD04581A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/17/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Typing Requirement: This position has a typing requirement of 40 words per minute. Applicants must meet the specialized experience. You may qualify based on your experience as described below: GS-06 grade level: One year of specialized experience equivalent to the GS-05 grade level in the federal service; experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Uses office automation systems and various Microsoft Office packages and programs (Word, Excel, and PowerPoint) to accomplish work. Receives visitors and telephone calls for internal and external customers and independently makes referrals based on inquiries. Composes, edits and reviews correspondence and presentations ensuring format, completeness, and accuracy. Processes incoming and outgoing materials such as correspondence, reports, memorandums, action items, bulletins, and other forms of written communication with the ability to decipher importance. You will be rated on the following Competencies for this position:Attention to DetailCustomer ServiceData ManagementDecision MakingInterpersonal SkillsOrganizational Awareness Note: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Verbiage displayed on your resume or application must contain your own words. You may refer to the specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received that copied verbatim from the announcement will be evaluated and may be reviewed as falsifying your experience or application. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires no special physical demands. It may involve some walking, standing, bending, or carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Mary Guthrie
• Phone: 813-816-7155 X110408
• Email: [email protected]