This is a Secretary (OA) position at the Birmingham VA Medical Center to be located in Irondale, AL.

Duties

The incumbent will serve as a Secretary (Office Automation) for the Birmingham VA Medical Center in Irondale, AL. The incumbent will perform secretarial duties in support of the Chief of Mental Health service line as well as their subordinate staff. Duties to include: Performs office automation duties using Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint. Types correspondence from rough drafts, notes, oral instructions, and/or original composition; reviews correspondence for procedural and grammatical accuracy. Provides general clerical mail and correspondence services such as preparing a variety of recurring reports, reviewing ongoing correspondence for proper attachments, and/or consolidating/coordinating submittal of information. Schedules appointments, coordinates meetings and travel arrangements, and provides general calendar maintenance. Attends meetings and/or conferences, records information being presented, and composes meeting minutes for dissemination. Orders supplies and equipment through appropriate channels. Maintains extensive filing system, including correspondence, reports, meeting minutes, Medical Center memos, etc. Work Schedule: Monday - Friday 8:00AM - 4:30PM Telework: Ad hoc basis only. Telework eligibility will be discussed during the interview process. Position Description/PD#: Secretary (OA)/PD081850 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet the Time-In-Grade requirement by the closing date of this announcement. For a GS-6 grade position you must have served 52 weeks at the GS-5 grade. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that demonstrates your Time-In-Grade eligibility must be submitted with your application. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one-year of Time-In-Grade, as required by this job announcement. In that instance, you must provide an additional SF-50 that clearly demonstrates the one-year Time-In-Grade requirement has been met. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience Requirement: You must have 1 year of specialized experience equivalent to the next lower grade GS-5 that is directly related to the work of this position. Examples of specialized experience for this position include: Performing clerical/administrative duties in an office environment; Answering and directing phone calls; Maintaining files/records; Using a computer to prepare correspondence and other clerical tasks; Using Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint. You will be rated on the following Competencies for this position: Computer Skills Customer Service Writing Analytical Reasoning Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work of this position is sedentary. There may be some walking, standing, bending, and carrying of light items such papers or books. No specific physical demands are required to perform the work of this position. For more information on these qualification standards, please visit the OPM website at this link.

Education

There is no educational substitute at this grade level.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]