For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/ As needed, additional positions may be filled using this announcement. This position is also being announced to All U.S. Citizens and Nationals under 23-ME-12263304-DE.

Duties

If selected for this position, you will join a well-respected team that is responsible for directly and independently, assisting professional and administrative staff by providing a wide variety of technical and secretarial services. Typical work assignments will include: Receives visitors and answers telephones Controls access to the office, ensuring visitors are properly cleared and authorized entry Refers callers and visitors to appropriate staff members or other outside organizations Maintains telephone system, address lists, recording and activating off duty messages as required Establishes and maintains files in accordance with document and record retention schedules Organizes files and records for disposition or transfer in accordance with established procedures Maintains calendars and tracks action items, informing staff of pending dates, deadlines, and for conferences and transportation Preparing a variety of documents using varied and advanced functions in one or more software programs Formatting and copy editing of documents, consulting with the document author to resolve questionable material and Responds to inquiries providing general information regarding office programs; Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service, if applicable.
• If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-6: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level. Specialized experience defined as performing various clerical and administrative duties in support of the organization, performing office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the clerical and administrative work. Examples of specialized experience may include: answering, placing and screening telephone calls, determines nature of the call or business of the visitor and referring visitors; answering requests for information on routine or procedural matters; protecting the security of confidential information; computer usage in preparing, composing and reviewing correspondence such as letters, memoranda, and presentation; preparing and editing reports and documents, verifying accuracy statements, preparing figures, tables and charts by referring to standard reference materials and consulting with subject matter experts; and establishing and maintaining files and calendars. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

Education

This job does not have an education qualification requirement.

Contacts

• Address District of Maine 100 Middle Street, East Tower Portland, ME 04101 US
• Name: Sandra Dow
• Phone: 207-771-3221
• Email: [email protected]