The position is the principal clerical or administrative support position in the office, operating independently of any other such position in the office at Miami VA Medical Center.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major Duties: Assists in preparation of Justification for personnel actions, timekeeper, training coordinator; procurement of office materials; travel, special meeting/presentation preparation, assist with travel orders/vouchers; and property accountability. Receives telephone calls and visitors, discreetly screening nature of cell in order to determine those that should be referred to the supervisor or can be diverted to other contacts. Receives telephone calls and visitors discreetly screening nature of call-in order to determine those that should be referred to the supervisor or can be diverted to other contacts. Utilizes office automation systems to use several types of software for various office needs. Receives and reviews all incoming mail. and determines whether appropriate to call to attention of the supervisor to direct to branches or to handle personally by presenting response in final form. Keeps the supervisor's calendar and schedules appointments and meetings on own initiative, reschedules appointments when it becomes apparent that supervisor will not be able to meet previous schedule. Reminds supervisor of appointments and provides pertinent information or material as needed in regards to appointments or meetings. Makes arrangements for conference/meetings and ensures appropriate Individuals are notified. Types into final formal from written material and brief instructions correspondence. narrative and tabulated reports, travel documents, personnel actions computer terminal or personal computer. Utilizes knowledge of regulations and procedures in determining number of copies required and arranging materiel in proper format. Proofreads completed work for accuracy in spelling, grammatical construction, punctuation, and checks to assure presence of necessary enclosures. Performs all duties as assigned. Work Schedule: 8:00am - 4:30pm Monday - Friday Recruitment & Relocation Incentives: Not authorized Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Financial Disclosure Report: Not Required

Requirements

Qualifications

SPECIALIZED EXPERIENCE: Possess one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position. To be creditable, this experience must have been equivalent to at least the GS-4 level in the Federal service. Specialized experience includes: receiving visitors and telephone calls to the office; scheduling appointments; coordinating meetings and conferences; preparing correspondence, reports, memoranda, and other forms of written communication; preparing travel arrangements; and maintaining files. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: Possess a successfully completed 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school. (TRANSCRIPTS REQUIRED) OR COMBINATION OF EXPERIENCE AND EDUCATION: Possess equivalent combinations of successfully completed post-high school education and experience to meet total qualification requirements at the GS-5 level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. (TRANSCRIPTS REQUIRED) TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalCommunicationsComputer SkillsManages and Organizes Information IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing bending; carrying of light items such as papers. books, small parts: driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: Your transcripts must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Bruce W Carter Department of Veterans Affairs Medical Center 1201 Northwest 16th Street Miami, FL 33125 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]