The purpose of this position is to serve as a File Clerk/Scanning assigned to the Health Administration Services, Health Information Management Services at the VA Caribbean Healthcare System, San Juan, Puerto Rico.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major Duties: Ensures that all necessary health/administrative information are integrated into Computerized Patient Record System (CPRS) through PC/VISTA Imaging scanning hardware and software. Verifies that all images are clear and indexed to correct patient and attached to the correct document in CPRS. Confirms information interchange by communicating with clinical and administrative team members. Ensures all volumes are mailed to the originating location or other health care facility and that transfer forms. mailing labels, and maintenance logs are properly completed. Performs duties related to the receipt, intake, scanning, indexing, quality control, and transfer of health and administrative information. Controls all information arriving and leaving the File Room/Scanning Unit and process requests for health/administrative information presented in person, by mail, fax, telephone, or E-mail. Process a request for fax and PC fax is necessary and will interface with personal computer (PC) applications as well as numerous VISTA, VISTA Imaging and CPRS applications. Provides administrative support to members who include filing medical and administrative documentation, requesting other VA records and other special projects deemed appropriate by the Supervisor, File Room/Scanning Unit. Supports Release of Information in their quest for patient information requests, copy of records, scan documentation etc. Performs all duties as assigned. Work Schedule: 7:30am - 4:00pm Monday - Friday Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

For GS-4: Possess at least one year of general experience that is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. To be creditable, general experience must have been equivalent to GS-3 grade level in Federal service. OR Possess a successfully completed 2 years above high school education in any field. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. (TRANSCRIPTS REQUIRED) OR Possess an equivalent combination of successfully completed post-high school education and experience as described above to meet total experience requirements for the grade level. To compute, determine the total qualifying experience as a percentage of the experience required for the grade level; then determine the education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify for the grade level. (TRANSCRIPTS REQUIRED) This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is: Possess experience in proficient written and spoken English/Spanish. NOTE: Applicants must possess the ability to speak and write fluently and proficiently in English/Spanish in order to receive consideration for this position. Applicant's inability to proficiently speak and write in English/Spanish will result in an ineligible rating. The hiring facility will interview or test to evaluate the applicant's ability to write and speak in English/Spanish. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalComputer SkillsCustomer Service (Clerical/Technical)Medical InformationSecurity IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is mostly sedentary; however, some bending, stretching; walking, lifting and is required. There may be the need for the incumbent to drive to another location to pick up or transport medical information. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address San Juan VA Medical Center 10 Calle Casia San Juan, PR 00921 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]