The primary purpose of the Secretary position is to perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store.

Duties

Maintains a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager. Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions. Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness. Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues. Procures, issues, controls, and disposes of supplies and equipment required for store operations. Maintains the property accounting register relating to supplies and equipment procured for the commissary. Read the entire announcement before starting the application process. For current appointable DeCA employees selecting the promotion eligibility (2) SF-50s are required to establish merit eligibility, please read full announcement for further instructions.

Requirements

• Be a U.S. citizen or national. Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship. If selected, proof of citizenship may be required.
• Meet minimum age requirement. See Additional Information.
• Males born after 12-31-1959 must be registered with or exempt from Selective Service.
• May be subject to successful verification of identity and employment eligibility through E-Verify. Learn more about E-Verify, including your rights and responsibilities, at https://www.e-verify.gov/.
• May be subject to a suitability or fitness determination, as required. New federal employees will be fingerprinted.
• Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
• May be subject to a probationary/trial period.
• Direct deposit of pay is required.
• Meet the physical requirements identified in the Qualifications section.
• May be subject to one year supervisory probationary period.
• Optional form 306 (OF-306): If you are selected for this position you may be asked to submit the OF-306 declaration for Federal Employment.
• Typing proficiency required.

Qualifications

You must meet the Office of Personnel Management (OPM) qualifications for series 1101 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, superior academic achievement, or a combination of experience and education to qualify. When using education to meet qualifications you must submit transcripts. See Required Documents for more information. Experience: One (1) year of demonstrated knowledge of retail procurement and distribution methods; principles, procedures, and techniques of retail food merchandising and retail food store management; and developments in commercial retail food store items, equipment, and practices (specialized experience) equivalent to at least the GS-4 grade level. Experience can be under other Federal service pay systems, private sector, or military. Examples of qualifying experience include: Performing administrative or clerical duties such as preparing correspondence, maintaining a filing system, and keeping an appointment calendar. Working with personnel and payroll related actions. Completing supply-related duties Additional Requirements that must be met by the closing date: Typing proficiency required. You will attest to your typing proficiency requirements in the Questionnaire. Time after competitive appointment. Current federal civilian employees must have completed at least 90 days of federal civilian service since being selected for a nontemporary appointment from a competitive examination register of eligibles (an announcement opened to the public) or under a direct hire authority. As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in these competencies: Typing Proficiency Clerical and Administrative Personnel and Payroll Supply Overtime: Occasional Fair Labor Standards Act (FLSA): Nonexempt Bargaining Unit Status: Covered Obligated Position: No Those retired under CSRS or FERS considered: No. DoD criteria not met. Recruitment/Relocation Incentives Offered: No Telework eligible: No Remote work eligible: No Supporting Documents: As applicable based on your selected eligibility/eligibilities and requirements stated in this announcement. Applications without all required supporting documents will not be considered. Certain Veterans may compete under merit promotion procedures. VRA, 30% or more disabled veteran, and VEOA eligibilities require you submit the DD214 showing character of service. The Member 4 copy provides that information and is preferred. 30% or more disabled veterans must include a completed SF15, Application for 10-point Veterans' Preference, and a copy of your VA letter (dated 1991 or later) certifying your total service-connected disability of 30% or more. Future military retirees must include a copy of their terminal leave request, if applicable, AND a copy of retirement DD214 [if available]. If DD214 not available, submit a certification document* or a copy of your retirement letter. Future military separatees must include a copy of their terminal leave request, if applicable, AND a copy of most recent DD214 OR a certification document* OR a copy of most recent active duty orders. *A written document from the armed forces certifying the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certificate is signed. The certification must be on letterhead signed by the adjutant, personnel officer, unit commander or higher headquarters and include your rank, dates of active duty service, type of discharge, character of service, and, if applicable, the date your terminal leave begins. This document is sometimes called a Statement of Service. Notes for veterans:1. Active duty military members who are selected may not be appointed to a position unless on terminal leave or already separated.2. You are required to provide your final DD214 upon issuance, if it was not part of your application package.3. Within the DoD, appointment of retired military members to a civilian position within 180 days immediately after retirement is subject to the provisions of 5 U.S.C. 3326. Applicants claiming Military Spouse Preference must submit the completed Military Spouse PPP Self-Certification Checklist, proof of marriage to the military service member (e.g., marriage certificate, marriage license), and a copy of the military member's PCS orders. ICTAP eligibles must submit RIF separation or proposed removal/separation notice, your latest SF50 and a copy of your most recent performance appraisal. Certain applicants are eligible to apply under an Interchange Agreement. You must submit a copy of your latest personnel action (the equivalent of a Notification of Personnel Action (SF50))

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts and/or other documentation to support your educational claims.

Transcripts. REQUIRED when using education to meet qualifications or when education is required.

Foreign education may be qualifying if a private organization specializing in interpreting foreign education programs has deemed the foreign education equivalent to that gained in an accredited U.S. education program or a U.S. accredited college or university has given full credit for the foreign courses.

Unofficial transcripts from U.S. Department of Education accredited colleges, universities, schools, or institutions listing your name, the name of the school, the date and degree awarded, and the list of classes and credits earned are acceptable for the application process. If selected, official transcripts are required before a firm job offer is made. A photocopy of your degree/diploma is not acceptable.

When relying on foreign education, submit transcripts and a copy of the equivalency evaluation results letter with a course-by-course listing. Documents must be in English or include an English translation. The hiring employer for this position does not evaluate degrees from foreign colleges or universities.

Contacts

• Address Defense Commissary Agency West 1300 E Avenue Fort Gregg-Adams, VA 23801-1800 US
• Name: DECA WEST Servicing Team
• Phone: 614-692-7831
• Email: [email protected]