The Management and Program Assistant serves under the Chief of Environmental Management Service. The employee assists with a variety of functions to provide effective support for Environmental Sanitation Program, Waste Management Program, Pest Control Program, Textile Care Program, and Employee Uniform Program within Richard Roudebush VA Medical Center located in Indianapolis, Indiana.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include but are not limited to: Applies knowledge of Joint Commission on Accreditation of Healthcare Organizations (JCAHO), Occupational Safety and Health (OSHA), Environmental Protection Agency (EPA) and Environmental Management Standards (EMS) and technical data to analyze quality data and develop reports on quality levels achieved, to identify specific problem areas and recommends corrective action. Produces monthly compliance reporting by identifying productivity and discrepancies for the following committees: Safety & Healthcare Leadership Committee, Healthcare Services Operations Committee, Water Safety Committee, Accident Review Board Committee, Textile Care Committee, and Infection Prevention Committee. Records minutes during meetings and follows-up on policies, priorities, commitments, and program goals made at meetings. Serves as the Quality Assurance Controller for EMS. Plans, implements, monitors and evaluates the quality assurance program requirements for the service, including the development of effective mechanisms for review and evaluation of key service functions. Collects, assesses and evaluates data and initiates problem-focused review as indicated through the monitoring process, after approval by the Chief, EMS. Gathers data and information for the Annual Management Briefing and prepares quarterly quality reviews addressing goals and progress reports on Quality Assurance Monitors and Risk assessments. Ensures the validity of all data collection mechanisms alerting to problem areas and initiates solutions in providing information of the highest quality. Prepares correspondence and responses for the Chief's signature/approval, to committees throughout the medical center on the status of Environmental Management's Quality Assurance program as required. Works closely with the Medical Center Quality Assurance Manager to ensure compliance with Medical Center and JCAHO directives. Utilizes a variety of VA systems and databases including the VATAS timekeeping system. Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Financial Disclosure Report: Not Required

Requirements

Qualifications

SPECIALIZED EXPERIENCE: Requires at least one (1) year of specialized experience equivalent to the next lower grade level (GS-6) in the Federal service that equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to this Management and Program Assistant position. Specialized experience includes performing a wide variety of clerical and administrative support duties; maintaining records and databases; collecting and analyzing data and information; and utilizing computer software such as Microsoft to compose correspondence and create spreadsheets, reports, charts and/or graphs. (Resume must clearly demonstrate the required experience. We will not make assumptions regarding experience.) You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationsComputer SkillsQuality Management IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is generally sedentary. Typically, when performing administrative tasks, the employee sits comfortably to do the work. However, aspects of the work involve walking, standing, bending, carrying of light items (up to 25lbs), or driving an automobile, etc. no special physical demands are required to perform the work. Regularly conducts onsite Quality Assurance inspections of wards, clinics, laboratories, and administrative areas. Much of this time is spent walking, bending, kneeling, stooping, and reaching. Prolonged standing my occur while conducting training classes. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Richard L Roudebush VA Medical Center 1481 West Tenth Street Indianapolis, IN 46202 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]