About the Position: This position serves as Executive Secretary to a Division Director. Responsible for carrying out and coordinating clerical, procedural, and administrative support duties required to facilitate the work of the Division office.

Duties

Reviews incoming and outgoing correspondence, determining proper action. Provides guidance to Division staff and other assistance for implementation of and changes to policies in accordance with the Division executive office. Answers the telephone and greets visitors to the office. Exercises control over the Director’s appointments, and is responsible for setting up, rearranging, and when necessary, coordinating meetings with staff offices. Prepares detailed itinerary for official travel. Takes summary notes of official, personal, and confidential records for Division Director.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.

Qualifications

Who May Apply: US Citizens In order to qualify, you must meet the education AND/OR experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Minimum Qualifications GS-07:Specialized Experience: One year of specialized experience which includes maintaining appointment calendars and/or schedules for management; receiving and referring customer inquiries to appropriate parties; preparing correspondence requested by management; and formatting documents in accordance with administrative policies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, in any degree field. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. Minimum Qualifications GS-08: Specialized Experience: One year of specialized experience which includes coordinating conferences, meetings, and or events for management; advising staff within the organization on administrative policies and/or appropriate procedures; and preparing a wide variety of recurring internal reports and/or documents. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, in any degree field. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond one year (total semester hours minus 18) by 9. Add the two percentages. This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Interpersonal SkillsManages and Organizes InformationTechnical Competence

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address RG-W2R9AA US ARMY ENGR DIV-MISSISSIPPI VALLEY DO NOT MAIL Vicksburg, MS 39183 US
• Name: Army Applicant Help Desk