This position serves as a Secretary and the incumbent will perform secretarial duties for the Executive Assistant at the VISN 7 Network Business Office in Duluth, Georgia.

Duties

Responsibilities include, but are not limited to: Facilitate the administrative, clerical, and personal commitments and responsibilities of the Executive Assistant Respond to inquiries and administrative problems brought to the executive office by members of the staff and officials of the agency's central office, State and local governments, other hospitals and organizations, other Federal agencies, and congressional staff Maintain daily calendar, schedules appointments, conferences, and meetings and coordinates required attendee, prepares, and distributes agendas and minutes. Orders the office supplies. Coordinate and arrange training and travel requests, ensures training material and travel documents are prepared for attendance. Prepare letters, memorandum, messages, and agendas and minutes, either self-composed, from handwritten notes, dictation or recorded media with responsibility for content, format, grammar, punctuation, and spelling. Serves as a timekeeper. Responsible for providing assistance with a variety of problems and inquiries which are received in person, telephonically, or by referral from other secretaries, receptionists or support staff in the organization. Determine nature of call or business of visitors, if business requires the attention of technical or staff specialists, decides whether the importance of business such as to require personal attention of superiors or if the visitor should be referred to the appropriate organizational component concerned with specific subject. Transmit agenda and all necessary background material to participants and advises them of the topics to be discussed. Utilize a variety of office automation systems and various software packages to accomplish work.. Prepare a variety of narrative and statistical material, correspondence, reports, etc., in final form for supervisor's signature. Knowledge of the duties, priorities, commitments, policies, and program goals of the staff sufficient to perform non-routine assignments. Set up conferences requiring the planning and arranging of travel and hotel accommodations for conference participants when this is based on knowledge of the schedules and commitments of the participants. Work Schedule: Monday through Friday, 8:30 AM - 5:00 PM (Subject to change based on agency needs) Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD01547A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Clerical and administrative support of an organizational unit (maintain daily calendar; schedules and coordinates appointments, conferences, travel arrangements and meetings; prepares, and distributes agendas and minutes); office supply procurement and requisition experience; extensive experience with operation of computer hardware and use of computer software; effectively communicate orally and in writing with senior leadership; develop, prepare and and present findings and/or reports. You will be rated on the following Competencies for this position: Attention to DetailCreative ThinkingCustomer ServiceOral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work places no special physical demands on the employee. The work includes some walking, standing, bending and carrying of light items as paper and books. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.
As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. ???????

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address VISN 7 DIRECTORS OFFICE VA Southeast Network 3700 Crestwood Parkway, NW Duluth, GA 30096 US
• Name: Kea Lauchu
• Phone: (562) 826-1112
• Email: [email protected]