THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a SECRETARY (OA) (TITLE 5), Position Description Number T5102000 and is part of the IL AASF 1, National Guard.

Duties

As a SECRETARY (OA) (TITLE 5), GS-0318-5, you will serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Major Duties - This is NOT an all-inclusive list: Receive visitors and telephone calls and exercise judgement in screening those that can be handled personally or be referred to other staff personnel or divisions. Determine when the supervisor should be interrupted. Take care of many matters and give out administrative and readily available substantive information to callers. Schedule appointments and make arrangements for time, participants, and location of meetings in accordance with instructions from supervisor or without prior clearance based upon personal knowledge of supervisor's workload and current issues of importance. Arrange for travel, arrange visit schedules, notify organizations and officials to be visited, make reservations, and submit travel vouchers and reports. Maintain office files of correspondence, directives, regulations, and other convenient information. Receive incoming correspondence, screen material prior to distribution, establish controls, and follows up for the supervisor. Prepare responses to requests for general information concerning the organization's functions from source material. Anticipate need for information and prepare material so that it is immediately available for supervisor's needs; in absence of the supervisor, assume responsibility for ensuring that requests for action or information are made known to responsible official who can satisfy request; and follow up on required actions and inform supervisor of status. Review outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy, and inclusion of necessary attachments. Return communication to originator for correction. Utilize word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and nonmilitary correspondence, reports, summary sheets and staff studies, and statistical and tabular material.

Requirements

Qualifications

GENERAL EXPERIENCE: MUST possess experience performing any combination of the following tasks: typing (letters, forms); general clerical (answering the telephone, receiving visitors, composing correspondence, filing, reviewing outgoing correspondence for grammar, format, etc.) stenographic (taking and transcribing shorthand); and experience using computer and automation systems. SPECIALIZED EXPERIENCE: GS-05 Level - MUST possess specialized experience which includes 12 months experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position to be filled OR possess 4 years of education above high school. If using education in substitution of experience, MUST provide official transcripts with application. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Education

If you are using Education to qualify for this position, successful completion of 4 years of education above high school meets the GS-05 level requirements.

You must provide OFFICIAL transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Contacts

• Address IL AASF 1 660 Airport Road Decatur, IL 62521 US
• Name: Darla Reed
• Phone: (217) 761-3570
• Email: [email protected]