This position is in the Special Events office, reporting to the Head of Special Events.  The primary purpose of the work in this position is to assist with the preparation of guest lists, invitation mailings and event seating for events sponsored by the Gallery, such as dinners, luncheons, and receptions.

Duties

As the Event Planning Specialist you will:

Requirements

• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements.
• See "Other Information" section regarding Selective Service requirements.

Qualifications

Candidates must meet the Qualification Standards Handbook requirements for the GS-0301-09. For this position, candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-9 level in the Federal service, managing the day-to-day operations of the office of Special Events, including travel coordination, travel authorization and voucher processing, document production and tracking, file and mail management, administrative support, and coordination of selected activities. Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your resume how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! Other Relevant Eligibility Criteria: Incumbent must be able to work evenings and weekends on a regular basis. Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Knowledge of National Gallery of Art protocol, policies, procedures, and goals as they relate to the function of the Office of Special Events to include a working knowledge of U.S. Government and foreign diplomatic mission structures and operations and ability to identify name, rank, and precedence according to rules of protocol to ensure appropriate event seating. Comprehensive knowledge and skill in the application of qualitative/quantitative methods and the ability to perform analyses, assemble and evaluate information for reports and solve budget, communication, and other problems sufficient to meet administrative and business needs. Comprehensive knowledge of Federal and Gallery budget processes, policies, procedures, and regulations sufficient to ensure that budget estimates, projections, and submissions conform to requirements, guidelines, and financial objectives. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.  "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Contacts

• Address National Gallery of Art 4th and Constitution Avenue NW, Washington, District of Columbia 20565 United States
• Name: Staffing
• Phone: 202-842-6814
• Email: [email protected]