The incumbent serves as a supervisor for the Administrative Section of the Support Services Division at the Seattle Regional Benefits Office. The primary purpose of the work is to manage and supervise the operations of the Support Services Division Administrative functions, e.g., Records Management, Property Management, Supply, Procurement, Fleet Management, etc.

Duties

Duties include, but are not limited to: - Administers administration programs that include records management, property management, supply, procurement, and vehicle fleet management. - With division and station management, assists in the development and execution of the station's annual GOE and Minor Construction budget. - Ensures efficient utilization of facility space by monitoring, evaluating, and planning based on program changes and demands and works with appropriate entities for acquisitions, maintenance, and improvements. - Participates in the preparation of the annual operating plan; consolidates and prepares estimates for presentation to the Director and other station management officials. - Collaborates with the Budget Officer to review orders to verify the need and ensure each section receives the appropriate share of the funds available. - Oversees the procurement, issuance, storage, replacement, repair, turn-in and disposal of office supplies, equipment, and furniture. Work Schedule: Monday- Friday 7:00 am-3:30pm Compressed/Flexible: Available Telework: Per agency guidelines Virtual/Remote: This is NOT a virtual/remote position Position Description #: Supervisory Support Services Specialist 37334A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Required Bargaining Unit: This is NOT a bargaining unit

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/28/2023. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-12 position you must have served 52 weeks at the GS-11 level. Note: If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess (1) year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates (1) year time-in-grade. General Adjustment and Award SF-50's cannot be used for time-in-grade verification purposes. To qualify for the Supervisory Support Services Specialist your resume and supporting documentation must support: Basic Requirement/IOR: To be found qualified, applicants must meet the Individual Occupational Requirement below: Specialized Experience: One year of specialized experience equivalent to at least the next lower level (GS-11) in the normal line of progression that demonstrated knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled; ability to plan, organize, and control work involving diverse activities; ability to gain cooperation and coordinate the work of others; and skill in oral and written communications. Examples of qualifying specialized experience include: Management analyst or technician or other work that included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures. Administrative officer or assistant, budget administration, program analysis, or other work that demonstrated knowledge of an organization and its functions, and the ways in which support services can facilitate the work of the organization. Office management experience that included responsibility for directing a variety of support services such as typing, mail processing, purchase of supplies and equipment, etc. Secretarial work that required monitoring and coordinating administrative and processing work of subordinate elements through a system of internal procedures, controls, production, progress reporting, etc., to insure the efficient operation of an organization. Military experience that included responsibility for directing a variety of support functions such as communications, property management, mail service, facilities, and equipment maintenance, etc. Specialized Experience: In addition to the above Basic Requirement/IOR, applicants must also meet the Specialized Experience Requirement. To qualify for the Supervisory Support Services Specialist at the GS-12 grade level, applicants must possess one year of specialized experience equivalent to the GS-11 grade level or equivalent. Specialized Experience may have been gained in the Federal, Military, or private sectors. Specialized Experience is defined as experience overseeing or assisting with managing the administrative operations of a work unit. To be qualifying the experience must demonstrate experience with budget, procurement, and facilities management. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work normally involves mental rather than physical exertion. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Seattle Regional Benefit Office 915 2nd Avenue Seattle, WA 98174 US
• Name: Kathlene Sherlock
• Email: [email protected]