This position is located in the USDA, NRCS State Office. You will serve as secretary to the State Conservationist by performing secretarial, administrative, and miscellaneous clerical duties necessary to support the State Conservationist's office.

Duties

Screens all calls and visitors, identifies urgent matters and concerns that may require immediate or personal attention of state conservationist or Leadership Team. Determines when to refer calls to an alternate resource, such as another staff member, work area, or more appropriate agency. Participates in planning meetings with the Leadership Team, prepares agendas, and documents meeting minutes. Provides technical advice and assistance to offices across the state, supervises disposition of records, and prepares and submits required reports. Analyzes all correspondence delivered to the state conservationist and determines appropriate routing for action and information. Serves as the state office correspondence coordinator to ensure that all controlled correspondence is answered accurately, completely, and in a timely manner. Handles minor questions and complaints, response dates and deadlines, appointments, location of current policy and/or procedures. Arranges travel including securing related reservations for the state conservationist or Leadership Team members. Arranges conferences or site visits within the state. Manages a purchase card.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to Satisfactory adjudication of background investigation and/or fingerprint check. If selected, you will be sent instructions on obtaining fingerprints. Please note we are not able to reimburse any fees incurred for fingerprints.
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/.
• Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and proficiency requirements, as defined below. Time in grade: Applicants must have one year of specialized experience at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-07 grade level for consideration for the GS-08 grade level). MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level(s) in which you are applying: GS-08 Specialized Experience: You must have one or more full-time years (12-months) of specialized work experience equivalent to the GS-07 grade level in the Federal service. Examples of specialized experience include: Maintaining calendars for leadership, making travel arrangements, and preparing travel documents. Using software to create various documents, reports, and correspondences. Documenting and disseminating meeting notes to ensure action items are accomplished. and Screening all calls and route important matters to managers. GS-09 Specialized Experience: You must have one or more full-time years (12-months) of specialized work experience equivalent to the GS-08 grade level in the Federal service. Examples of specialized experience include: Maintaining calendars for leadership, making travel arrangements, and preparing travel documents. Utilizing computer software to draft reports, correspondence, and develop presentations. Responding to telephone inquiries or refer to appropriate contact. Documenting and disseminating meeting notes to ensure action items are accomplished. and Coordinating logistics, equipment, and/or supply needs for various meetings or conferences. Note: There is no education substitution for all grade levels. Proficiency Requirements: In addition to meeting experience requirements, you must show possession of 40 words per minute typing speed. You may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. For more information on the qualifications for this position, click here: Clerical and Administrative Support Positions. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Contacts

• Address Natural Resources Conservation Service 1400 Independence Ave SW Washington, DC 20250 US
• Name: Kristin Rupert
• Phone: 817-509-3400
• Email: [email protected]