The primary purpose of this position is to perform a full range of accounting technician duties related to non-appropriated fund (NAF) accounts and covering a variety of standardized and recurring accounting documents and transactions and some non-standardized transactions covering various accounting functions (i.e., classifying, maintaining, examining, and closing of accounts) using double entry accrual accounting methods.

Duties

Performs accounting technical functions in the maintenance of funds and related accounting records for NAF base organization(s). Monitors accounts for NAF programs (e.g., construction contracts, banking, Non-appropriated Fund Payroll System, etc.). Develops and monitors internal control procedures for the collection of all cash receipts and supporting documents. Reviews daily cashier reports to identify cash accountability. Updates in-use inventories for NAF activities and monitors preparation of inventory listings for all resale outlets. Responds to customer questions that are routine in nature. Monitors NAF programs to ensure all accounting technical functions are maintained. Provides technical advice and assistance to customers. Reviews Accounting Transactions. Receives, reviews, and classifies a variety of standardized and recurring accounting documents/transactions and some non-standardized transactions in support of NAF accounts. Independently processes recurring accounting documents and transactions that use different and unrelated processes, procedures, or methods (i.e., transactions are not completely standardized, deadlines are continually changing, or transactions are interrelated with other systems and require extensive coordination with other personnel) based on general standing instructions regarding what needs to be done, applicable policies, data and information required, and priority of assignments and deadlines. Determines the accounts involved and the required debit and credit entries. Determines appropriate accounting transaction codes and ensures that sufficient funds have been obligated and totals are correct. Communicates with submitting activity to resolve questions on data submitted. Reviews files to ensure actions meet suspense dates. Follows-up on unpaid NAF documents when suspense dates are exceeded. Verifies accuracy and completeness of accounting data within established time frames. Codes accounting transactions in accordance with established procedures and guidelines. Reconciles Account Balances. Verifies, maintains, and reconciles account balances using different established procedures. Reviews posting to accounts in the applicable accounting system for NAF to ensure all entries balance and are valid. Review accounts for fund availability and obligates necessary dollar amounts. Utilizes documents and computer output products to ensure daily, mid-month, and end-of-month financial updates have occurred. Verifies, balances, and reconciles supporting documentation files with listings and interrelated reports so that balances are in agreement with the reconciliation period. Research records, reports, and/or schedules to identify discrepancies among accounts. Determines and makes necessary adjustments. Prepares worksheet-reflecting discrepancies. Assembles information from various records/reports to prepare, validate, reconcile, and releases obligation data. Monitors fund balances ensuring there are no violations of public law. Prepares accurate worksheets reflecting discrepancies and promptly takes corrective action. Closes Accounts. Closes accounts and prepares financial documents (e.g., work papers, balance sheets, financial statements, etc.). Closes accounts applying knowledge and understanding of standardized and established accounting procedures and techniques. Abstracts data to reflect financial condition and operating results, and presents data in the form of prescribed statements/reports. Close accounts and prepares financial documents with accuracy and timeliness. Abstracts and presents data in a timely manner. Provides Customer Service. Provides customer service for vendors, resource advisors, financial analysts, and other external and internal customers. Checks records/files and automated accounting systems on status of payments and payment dates and follows up as necessary. Responds to customer inquiries, either orally or in writing. Provides information on specific accounting transactions as well as explanation on accounting procedures. Researches and resolves a variety of recurring problems, referring situations not covered by instructions or precedents to supervisor or appropriate party for resolution. Furnishes accurate and courteous responses to customer. Follows up on status of payments. Researches and resolves recurring problems in a timely manner.

Requirements

• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must meet federal suitability requirements including successful completion of background investigation.

Qualifications

Knowledge of the SAP automated accounting system sufficient to input a range of standard information or adjustments, understand recurring error reports and take corrective action, and generate a variety of standard reports for NAF. Knowledge of SAP accounting files, listings, and document control systems as well as the relationships between accounts and the effect of debit and credit entries on the accounts and systems. Knowledge of a body of standardized regulations, requirements, procedures, and operations associated with clerical and technical duties related to accounting support functions (i.e., classifying, maintaining, reconciling, examining, and closing accounts) for NAF. Knowledge of standardized accounting regulations, requirements, procedures, and operations to classify accounting transactions and maintain, examine, and reconcile accounts and accounting records for NAF in assigned accounting support function. Basic knowledge of procurement documents and how the actions affect the accounting process during the flow through the SAP system, i.e., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc. Ability to communicate effectively, both orally and in writing. Skill in operating a calculator and utilizing a keyboard to access or locate information through the use of a personal computer or terminal. Knowledge of Windows, Word for Windows and Excel is required

Education

A high school diploma or GED is preferred.

Contacts

• Address NAVBASE San Diego 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Young Jun
• Email: [email protected]