This position is located at Joint Force Headquarters - United States Property and Fiscal Office (USPFO) Purchasing and Contracting office and is located in Austin, Camp Mabry, Texas. The primary purpose of this position is to serve as the Government Purchase Card Program Coordinator. Primary responsibilities are program implementation and overall administration of the Purchase Card Program.

Duties

As a PROCUREMENT COORDINATOR (GPC) (TITLE 5) with the Texas National Guard, your duties will include, but will not be limited to: Serves as the Government Purchase Card (GPC) Level 4 Agency/Organization Program Coordinator (A/OPC) for the designated Contracting Office. The incumbent is designated to manage the day-to-day operations; implementing and administering the GPC program; establishing local policy and guidance; conducting training and monitoring GPC use; and providing oversight and administration. Responsible for the program providing oversight of Approving/Billing Officials (A/BO's) and /Card Holders (CH's accounts that include purchases at and/or below the micro-purchase threshold for supplies, services, and construction, and purchases of supplies and services using existing pre-priced contracts and blanket purchase agreements (BPA's) as well as for payments for training purchases on SF-182's. Serves as the primary liaison between the Servicing Bank, and the designated Contracting Office to answer questions and resolve problems resulting from the use of GPC. Incumbent also serves as point of contact for resolving issues and disputes between CHs, A/BOs, and vendors. Incumbent provides technical direction and procurement procedures regarding GPC regulations and policy on the use and expenditures of public funds under the GPC program. Coordinates with NGB as well as other Level 4 A/OPCs concerning the GPC program guidance and policies to establish consistent practices. Provides policy interpretation to all program participants with assistance from legal as required. Prepares GPC status reports and briefings for higher authorities and other contracting personnel. Identifies unfavorable trends based on analysis of the GPC Program and implements approved corrective and preventive measures to improve performance and accountability. Exercises experienced judgement and resourcefulness to provide sound business advice on difficult and unusual purchases. Analyzes, researches, and provide concise recommendations to the chain of command on required actions to anticipate, prevent, or correct problems in business processes that are supported by the GPC. Incorporates DoD, Army, and NGB policies and procedures into local training material, conducts and/or oversees GPC Program /Convenience Check training. (30%) Organize and provide training locally and/or remotely to GPC stakeholders for the GPC program as well as expanded authority training. Coordinates with Resource Managers, Financial Personnel, Logisticians, and other GPC Stakeholders as require providing additional training and guidance in relation to the GPC Program. Majority of training is in-person for A/BOs and CHs covering Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement and Army Federal Acquisition Regulation Supplement, Green Procurement, ethics, fiscal law, simplified acquisition procedures, and expanded authority card training. Tracks completion of all mandatory GPC training requirements and maintains training records. (25%) Conducts surveillance of A/BOs and CHs accounts through the use of the Data Mining Oversight and Surveillance System to ensure compliance with Public Law and policy. Evaluates A/BOs and CHs performance during surveillance reviews, directs remedial training as necessary, initiates account suspensions, removal from program, and recommends disciplinary actions to chain of command based on findings. Reviews/Audits GPC documentation to ensure compliance with policies and procedures using various methods to include data mining capabilities and systems. Responsible to ensure cardholders are following purchase guidelines and have funding available. Oversees the proper use of the required sources of supply. Verifies that proper supporting documentation is maintained IAW policy. (25%) Utilizes the prescribed system to nominate, approve, appoint, retain and terminate all GPC roles and functions. Manage and update information as required in GPC provider bank system to include: ordering GPC's; updating A/BO and CH information; creating new master accounts; monitoring/reviewing all monthly GPC statements; changing monthly and single purchase limits. Utilizes provider bank online reporting capability and local systems to manage GPC program and act as a subject matter expert in the use of the data mining and oversight surveillance system. (20%) Performs other duties as assigned.

Requirements

Qualifications

In describing your experience in your resume, please be clear and specific. Assumptions regarding your experience will not be made. To qualify at the GS-1101-11 grade level your resume must include relevant experience/education with beginning and ending dates reflecting the following: Specialized Experience: One year of experience, education, training program or managerial experience at the next lower grade level (GS-10) in the federal service or equivalent experience in the private or public sector which has provided a type of work, or a combination of functions directly related to the business or industry position to be filled or in comparable work or functions. Experience developing and recommending policy; organizing and carrying out specific programs, evaluating and recommending changes in methods of operations. Experience in supervisory, staff or technical work which included study, analysis or evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. Experience preparing written communications and oral presentations. OR EDUCATION: Ph.D. or equivalent doctoral degree, OR Three (3) full years of progressively higher-level graduate education leading to such a degree, OR LL.M., if related (Education must demonstrate the knowledge, skills, and abilities necessary to do the work) OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and specialized experience totaling 100 percent of the requirements for the GS-11 position. (e.g., 6 months of specialized experience at the GS-09 level is 50% and 1 year of higher level doctorate education is 50% with a total of 100%) Knowledge Required by the Position: In-depth knowledge of the Government Purchase Card Program, Federal Acquisition Regulations (FAR, DFARS, AFARS), laws, policies and procedures in order to manage and administer the program, to resolve problems, and to assist customers. A knowledge of Governmental accounting, knowledge of contractual quality surveillance, and Government Purchase Card Program procedures sufficient to determine which procedures are to be used for a given purchase to adequately protect the government's interest. This includes random sampling techniques and concepts related to statistical management control. Problem solving is extremely complex and covers a broad field of accounting, logistics and procurement. Must be able to independently plan and perform all aspects of reviews using sound judgment in the conduct of review techniques and standards. Knowledge of Federal, DoD and Army Contracting laws, regulation principles, and procedures, provisions of the Government Purchase Card Contract, and methods of contracting applicable to develop and implement Government Purchase Card policies and procedures. Strong skills in written and oral communications sufficient to prepare written and oral guidance and decisions, to explain and defend decisions to Government Purchase Card Program personnel, using activities, contractors/vendors, and higher-level reviewing officials, and provide classroom training to program participants. Only experience/education gained by closing date of this position will be considered.

Education

If you are using education to meet specialized experience qualifications for this position, you MUST provide a copy of your transcripts with your application.

Foreign education: Your transcripts must have been evaluated by a private organization that specializes in evaluating foreign credentials in order to be acceptable.

Contacts

• Address TX USPFO 2200 West 35th St Austin, TX 78703 US
• Name: Human Resources Office
• Phone: (000)000-0000
• Email: [email protected]