This position serves as the Program Analyst for Surgical Service at the Birmingham VA Medical Center. This position covers a wide range and complex group of specialties which requires a collaborative effort to work with other large services in the medical center such as Patient Care Services, Anesthesiology and Primary Care. Recruitment/Relocation Incentives may be approved for highly qualified candidates.

Duties

The Program Analyst for Surgical Service duties include and are not limited to: Responsible for managing and completing all analytic reports associated with Surgical Services Generates/reviews customer service reports, provider profiles, ACRP AD Hoc daily reports, clinic workload and productivity, clinic profiles, electronic consult monitoring reports, waiting time reports, clinic access/utilization reviews, and quality improvement measures, including OR data Continually reviews clinics in accordance with established performance measures in the areas of QI and clinical care delivered (EPRP) with the goal of identifying strengths and weaknesses and developing plans of action for improvement Serves as the primary Surgical Service contact person for questions related to assigned responsibilities Responsible for staying abreast of all procedures and changes to assigned reports based upon regular involvement in applicable meetings and conference calls at the Medical Center, VI SN, and VA Central Office levels Manages, administers, develops, delivers, and/or supports information technology (IT) systems and services for the Surgical Service Completes, manages, and directs activities related to all Systems Redesign Service level reports, patient encounters, and workload accuracy Responsible for helping coordinate all administrative activities involving Surgical Service Must identify and investigate problems involving service functions and patient care activities, gather data necessary to arrive at solutions, and implement the changes Must help assure efficient utilization of resources available to Surgical Service including but not limited to clerical and medical personnel, equipment, space, and budget Organizes and implements the physician competency and initial competency monitoring program Manages procurement and contracting for Surgical Service Analyzes replacement and additional clinical equipment needs, determines priorities, writes appropriate justifications, and serves as a resource to the Surgical Administrative Officer; Chief, Surgical Service; and Logistics on equipment needs Prepares all new equipment contracting purchases for Surgical Service Provides program oversight, directs, and performs all work involving the collection, compilation, and/or tracking of data and statistical information in support of Surgical Service's operations Serves as staff support for the monthly Surgical Service Faculty meetings and Morbidity and Mortality conferences Also serves as staff support for the Operative and Invasive Procedure committee, chaired by the Chief, Surgical Service Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 AM - 4:30 PM Virtual: This is not a virtual position. Position Description/PD#: Program Analyst/PD091400 Relocation/Recruitment Incentives: May be Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/26/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: preparing procurement requests, evaluating proposals for work, maintaining procurement and contracting records, managing equipment inventory lists (EILs). Directing the planning, review, and reporting of data/statistical results of program/project studies. Establishing protocols for incoming data, organizes computerized data sets, and retrieves computerized data. Providing expert analysis of the data and generates a variety of reports. Evaluates data collection forms. Coordination of incoming data from a variety of sources. Organizing and developing performance improvement reports for all of Surgical service including the OR, managing multiple spreadsheets and databases in a health care environment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills and abilities necessary to do the work. Transcripts required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond ???????a master's degree. (UNOFFICIAL TRANSCRIPT AND/OR CLEAR DETAILS OF EXPERIENCE REQUIRED: If you do not submit the required document, your application may not be reviewed.). You will be rated on the following Competencies for this position: Contracting/Procurement Data Management Information Management Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Regular and recurring work is mostly sedentary involving sitting at a desk, although the position requires the ability to move from one geographic location of the facility to another. The incumbent works with a computer screen and keyboard. Some physical effort such as standing, walking, bending or prolonged sitting may be required. The incumbent may be exposed to walking to outlying areas. The work places no special physical demands on the employee. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]