The Records Management Officer (RMO) position is in the Support Services Division or the Administrative Division. The primary purpose of this position is to provide records management functions including oversight and management of the records information life cycle, maintenance, amendment, and disposition. The duties are required to protect veteran, employee, and other agency sensitive information from unauthorized use, disposal, and destruction.

Duties

Specific duties are as follows: Develops a working understanding of the policies, procedures, guidelines, rules, and regulations governing records management. Assists the RMO in implementing records management policies within business lines or divisions. Informs management of unusual, sensitive, or potentially controversial issues. Establishes uniform file inventories, file plans, and indexing techniques as necessary to make it easier to use, integrate, and access information throughout the facility. Ensures departing employees do not remove Federal records from facility custody. Ensures the appropriate records management language and clauses, as required by NARA, are included in all contracts that include the creation, upkeep, use, storage, or disposal of VA data. Ensures vital/essential records are identified, inventoried, and protected to continue key functions and activities in an emergency. Reports noncompliance with document retention requirements to management so they may initiate corrective and/or disciplinary action as necessary. Informs business partners of the records management program and their respective roles in carrying it out in accordance with the most recent laws and regulations. Utilizes professional judgment to research, select, interpret, and apply the appropriate guideline or, if necessary, consults VA and VBA RMOs and/or Regional Counsel Offices. Guidelines are not always directly applicable to particular situations; as a result, the incumbent uses professional judgment to determine the appropriate guideline. Responds to information requests, questions, and complaints and launches investigations and audits of facility operations in order to identify and make recommendations for solutions to specific and systemic issues. Oversees records management for the designated facilities through information sharing, program monitoring and evaluation, training, and reporting. Verifies on-the-spot that there are no printed documents in the trash cans in the work area. Records of all infractions, noting the date the violation was reported for deletion, the name of the employee, and the justification for why the violation was deemed suitable (entries recorded in log should be retained for two years). Work Schedule: Full time, Monday through Friday TELEWORK ELIGIBLE: Yes per Agency guidelines. This is not a remote position. Virtual: This IS NOT a virtual position. Position Description/PD#: Records and Information Management Specialist, 37607A & 37605A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/26/2023. Applicants must demonstrate that they meet the Minimum Qualification requirements as noted below. Specialized Experience: GS-07 Level: Specialized Experience: Specialized experience is defined as experience applying established procedures, policies and regulations to ensure records are properly managed, adhering to agency policy to facilitate proper destruction of personal identifiable information and performing one of the following: 1) assisting in implementing record management policies within the organization and providing guidance to facility staff for disposing or storing records when they are no longer needed to complete facility functions; and/or 3) performing periodic reviews to ensure that documents scheduled for destruction comply with agency policy. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have One (1) full year of graduate-level education or superior academic achievement. Combination: Applicants may also combine education and experience to qualify at this level. GS-09 Level: Specialized Experience: In addition to the experience required at the GS-7 level, specialized experience at the GS-9 level is defined as experience in two of the following: 1) verifying that appropriate guidelines are followed prior to destruction (i.e. signature certification); monitoring records destruction in order to report material inappropriately identified for destruction to appropriate authority; 2) maintaining a detailed log of procedural violations related to records maintenance to ensure breaches are recorded and reported; and/or 3) report deficiencies in record management program to the appropriate individual(s) for corrective action. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Two (2) full years of progressively higher-level graduate education leading to a master's degree or master's or equivalent graduate degree. Combination: Applicants may also combine education and experience to qualify at this level. You will be rated on the following Competencies for this position:Administration and ManagementCommunicationsDecision MakingTechnical CompetenceTechnical Credibility NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

If you are claiming education as any part of your qualifications for this position, you must submit an official transcript, unofficial transcript, or a list including courses, grades earned, completion dates, and quarter and semester hours earned with your application to verify your qualifications.

Transcripts: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Transcripts must depict the name of the college to determine accreditation, and your name must also be displayed on the transcripts. If qualifying based on a degree, or for positions requiring a degree, the transcript must show the date the degree was conferred.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

Special Instructions for Foreign Education: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address Jackson Regional Benefit Office 1600 E. Woodrow Wilson Ave Jackson, MS 39216 US
• Name: Davida Macon
• Phone: 601-364-7264
• Email: [email protected]