This position is located within the Supply Chain Management Service Line. The principal duties and responsibilities of the position has seven (7) main components: Internal/External Distribution; Facility Reproduction; Mail Analysis; Process Outgoing Mail; Controlled Mail; Facility Education; ADP/Mail Security and CMOP/Pharmacy processing.

Duties

The Mail Clerk responsibilities is to receives all facility mail from external sources, e.g., US Postal Service (USPS); United Parcel Service (UPS); Federal Express (FedEx); etc. Receipting and handling of hazardous and/or perishable materials, urgent and sensitive documents (e.g., Express Mail, Priority Mail, etc.) varies among the different carriers but generally requires employee signature acknowledging receipt. The duties included but not limited to: Receives and separates facility internal mail for redistribution within the facility from mail to be delivered externally. Responsible for ordering, receiving, processing and shipment of burial flags to 237 US Post Offices within the States. Maintains publications control and suspense for the distribution and delivery of official VA and VHA publications to the appropriate offices. Assesses urgency and sensitivity of incoming Express Mail, Priority Mail, overnight deliveries, hazardous and perishable materials for proper handling and delivery. Assesses mail to identify any suspicious packaging. Requests for expedited or special mail services (e.g., registered, return receipt, BRM, Express Mail, Priority Mail, etc.) shall be assessed, approved, or denied by the incumbent based upon professional knowledge and experience, published guidelines, availability of funds and personal knowledge of the immediate situation. Incumbent is expected to exercise sound personal judgment in the approval and disapproval of these services. Such decisions are normally made independently and are subject to review only upon appeal. Prepares outgoing mail for processing by sorting into accounting groups, sub-grouping by class of service and further sorting by machine. Incumbent determining payment entitlement and disbursement of funds without further review or controls upon the process. Incumbent is responsible for ensuring funds are transferred from the Facility Postage (CAPS) account as required, to appropriate metering system to prevent interruption in the mailroom daily operations. Uses the printer on a continuous basis at various stages of the printing process; checking to see that the work is acceptable and meets all requirements of the ordering office. Utilizes technical guides and specialized equipment features for setup, troubleshooting and correction of system problems. Incumbent has overall responsibility and accountability for all Pharmacy packages that have been received or picked up for shipment by the mailroom, to include scanning packages daily into the Send Suite Packaging Tracking System for complete tracking. Work Schedule: Monday - Friday; 07:00am - 3:30pm Telework: Position not eligible Virtual: This is not a virtual position. Position Description/PD#: Mail Clerk/PD10423A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/20/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor: This position includes a skill, knowledge, ability or other worker characteristic basic to -and essential for- satisfactory performance of the job. Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration. The Selective Placement Factor for this position is: Valid Driver License. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: receiving and consolidating mail; distributing incoming and outgoing mail; processing of express mail, certified mail, business reply mail and ground shipment of bulk items; and performing clerical duties related to mail handling to include sorting, counting, or stamping mail. OR, Education:Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successful completion of 4 years of education above the high school level. This education must have been obtained in an accredited business, secretarial, or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial and technical school. (Copy of transcripts must be submitted with application and must reflect credit hours/grades earned and degree conferred date, if applicable) .OR, Combination: Equivalent combination of successfully completed post-high school education and experience may be used to meet the total experience requirement at the GS-5 grade level. Education must be in excess of first 2 year of post-high school education to be considered as described in experience and education. (Copy of transcripts must be submitted with application and must reflect credit hours/grades earned and degree conferred date, if applicable). You will be rated on the following Competencies for this position: Customer Service Operations Support Oral Communication Technology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The position places several physical demands upon the incumbent. Deliver; routes require extensive walking and travel outside between eight (8) buildings regardless of the weather. Work requires standing and walking for extended periods and may require using stairs. In addition, bending, lifting, and carrying of moderately heavy mail bags and packages (up to 70 pounds); pushing mail carts and mail tubs to deliver mail and packages throughout the hospital, and pushing mail tubs outside the building for the USPS carrier to load. The position requires the operation of a Cushman motorized vehicle, Cushman Electric Tug with a trailer on the facility grounds and a government owned vehicle to provide mail delivery and to pick up multiple points in downtown Columbia. Mail Clerks must possess the physical stamina to load and unload these vehicles by themselves on the external run. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Atlanta VA Medical Center 1670 Clairmont Road Decatur, GA 30033 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]