The purpose of this position is to serve as the Purchase Card Program Coordinator within the Network Contracting Office (NCO). Provides a variety of administrative management services essential to the operation and direction of the Government Purchase Card Program.

Duties

Major duties and responsibilities include: Serves as Procurement and Resource Specialist within the Network Contracting Office (NCO). Administers the assigned facility Purchase Card Program(s), to include Government Purchase Cards and Convenience Checks. Implements and maintains an integrated Purchase Card Program within assigned facility(s) based on guidance and direction from the Purchase Card Program Manager (PCPM). Provides purchase card program oversight necessary to support acquisition accountability, reviewing purchase card activities to ensure compliance with Federal, Agency, Bureau, and local acquisition regulations, policies, Directives, Information Letters, handbooks, and other guidance. Makes recommendations to the Service Line regarding the issuance and revocation of purchase cards and the modifications of processes. Monitors and reports on the status of outstanding purchase card operations and procurements and progress of transaction life cycles (i.e., from purchase to closure) to ensure internal controls, deadlines, and quality controls have been met. Provides advice and assistance on financial-related transactions (e.g., related to whether transactions are appropriate for purchase card use), areas of managerial discretion, and methods to achieve VHA program objectives. Assesses effect on organizational and/or Agency programs (e.g., related to equipment acquisitions, supply and logistic operations, purchase-card limit changes, etc.) and makes recommendations for procedural changes or implementation of process improvements to the supervisor. Establishes guidelines for purchase card users and approving officials and communicates them to facility Directors and other executive management staff. Creates and maintains records and prepares reports on cardholder and approving official actions, as required. Coordinates and monitors disputed procurements, billing errors, payments and credits that are not resolved with the vendor within the required number of days of receipt of the statement and assist or intercede when the dispute cannot be resolved in the normal method; this involves contacting the issuing bank and/or vendors for billing/credit information, matching invoices to Integrated Funds Distribution, Control Point Activity, Accounting and Procurement (IFCAP) transactions and performing follow-ups on delinquent actions. Produce comprehensive, data driven reports, applying analytical tools to identify trends, problems and to recommend and formulate specific resolutions to complex issues. Develops and standardizes training curriculum and materials for purchase card holders, approving officials, and other stakeholders. Performs other duties as assigned. Work Schedule: Tour of Duty is 8:00 a.m. - 4:30 p.m. Compressed/Flexible Schedules: Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Remote: This is a remote position. (Remote refers to work performed on full-time basis anywhere other than a VA facility or using VA-leased space.) Virtual: This is not a virtual position. (Virtual refers to work performed on full-time basis using VA-leased space or at a VA facility other than the facility that hired the employee.) **For this position, telework (up to 80% per pay period) or remote work (100% off site) may be authorized upon supervisor approval if within the local commuting distance of the advertised duty station. Candidates must live within the NCO-23 footprint, including the Florida panhandle. Position Description/PD#: Procurement & Resources Specialist/PD56703A Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized Physical Requirements: The work is sedentary in nature. There are no special physical requirements. The work is performed primarily in office areas or conference rooms and similar environments. However, it may require some traveling and visits to Government and/or contractor's facilities and other contract-related performance sites.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements within 2 months of the closing date of this announcement, 12/19/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks as a GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience GS-09: Applicants must meet the specialized experience requirement for the GS-09 grade. You may qualify based on your experience described below for the GS-09 Procurement and Resources Specialist: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes experience with: Possessing knowledge of commonly used purchase card practices, standard regulations and procedures for atypical purchases of supplies and equipment. Experience sufficient to review and interpret purchase card regulations and review purchase card documentation, validate information and data within the documents, evaluate purchase card authorization and termination procedures, provide training on new procedures and changes in regulation. Experience serving as a point of contact relating to Government Purchase Card Program for the assigned regions and the ability to ensure the Government Purchase Card is used for official government purchases. Experience conducting detailed reviews of procedures and processes and reviewing factual matters to validate and verify information. Ability to monitor the provision and termination of purchase card authorization; monitor and coordination of all training requirements needed to achieve program goals and objectives. Experience communicating regulatory changes to purchase card procedures and for providing training to staff on procedures. Quality Ranking Factor: Applicant possesses previous experience as a Purchase Card Program Coordinator. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. You will be rated on the following competencies based on your application for this position: Knowledge of Financial Regulations: Knowledge of financial and acquisition credit card regulations, principles, policies and procedures. Work Environment: Ability to effectively work individually or as a team member to perform independent duties involving auditing, training and developing new procedures when needed. Communication: Skill in communication and techniques to conduct regular audits, training and resultant actions stemming from violations of regulations and policy. Teamwork: Experience working with different of levels of staff and management on a one-on-one basis by telephone, in writing, in person, or in a small group to resolve program issues. Knowledge of Software Applications: Knowledge of variety of computer software programs such as IFCAP, FileMan, Excel, Word, Access, SharePoint, etc, to conduct data gathering and data analysis in support of program operations and produce a variety of documents such as letters, reports, spreadsheets, and databases.

Education

There is no education substitute for this position.

Contacts

• Address VHA Service Center - 2 6100 Oak Tree Blvd Independence, OH 44131 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]