This position is in the Department of Veterans Affairs (VA), Veterans Benefits Administration (VBA) Education Service. The Service has department-wide responsibility for activities relating to administering VA educational assistance programs to Veterans, Service-members, National Guard and Reserve members, and eligible dependents for their military service to the Nation. This mission is accomplished by providing financial assistance, as mandated in Title 38 and Title 10, United States Code.

Duties

Specific duties include: Conducts studies and makes recommendations on various administrative and management functions, to include personnel administration and budget management. Develops systems and methods for tracking, managing, and reporting. Screens all correspondence prepared for the Assistant Director's signature for clarity, completeness of reply, grammatical and procedural correctness. Has responsibility for the suspense, control, and complete action of a complex series of recurring and ad-hoc reports of various areas of the service. Prepares PowerPoint slides and other documents to support the presentations. Controls and coordinates a calendar of conferences, seminars, senior staff leave, and other events of impact to the Assistant Director. Recommends and participates in developing strategies for implementation for Education Service. Participates in the development and documentation of long -and - short range planning efforts. Reviews long - and - short range plans, resource projections, priorities and justifications. Makes recommendations on planning efforts that can be undertaken within exiting resource levels and advises on the impact of efforts that require additional resources. Prepares and contributes to reports and presentations. Identifies and proposes solutions to management problems which are major importance to planning program direction. Prepares recommendations which impact the way in which planning is carried out. Performs administrative human resource functions related to the Assistant Director. Maintains employee records, ensures timely completion and submission of placement follow-ups, with-in grade certifications, and official time reports. Initiates personnel actions via SF- 52 preparation. Updates and maintains organizational and functional charts as well as the emergency cascade contact plan. Incumbent is the administrative point of contact for performance appraisals, generating new forms at the start of the rating period based on each employee's position. Works closely with Executive HR liaison to update and maintain employee records. Generates new forms for employees who are promoted, change supervisor, or receive new performance standards. Prepares clearance paperwork and maintains position descriptions. Serves as alternate timekeeper for the division and as a resource for information or reports in the current Time and Attendance System. Completes overtime requests and usage reports. Acts as a subject matter expert on timekeeping and assists supervisors and employees with leave and attendance problems. Assists leadership with execution of personnel issues and other personnel matters requiring confidentiality. Works as a liaison between employees and human resource to remediate or resolve questions or problems surrounding personnel. Maintains a fiscal year budget report of all expenditures to ensure efficient tracking of Education Service's budget. Maintains compliance on all purchase requests to include travel of all employees. Completes travel authorizations for the Assistant Director and supervisors, and reviews vouchers against compliance regulations prior to official approval. Applies budget and travel policy required to address questions from leadership and staff members. The incumbent must have knowledge of Federal Travel Regulations and procedures which includes making travel and lodging arrangements. The knowledge will include expert capability in the applicable computer systems utilized to book travel within the agency. Monitors budgets in relation to travel and Assistant Director's office spending requirements to adequately cover the needs of the unit. Ensures that adequate supplies are available for employees in the division. Responsible for requesting and turning in division property. Assists in the inventory of property Performs other related duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The grade progression for this position is GS-13. Work Schedule: Full time, Monday through Friday, 8 am - 4 pm Compressed/Flexible: Not Available Telework: Available Virtual: This is not a virtual position Position Description/PD#: Staff Assistant; PD# 38975-A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required

Requirements

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:12/15/2023. TIME-IN-GRADE REQUIREMENT: Applicants who are current Federal employees, former Federal employees applying for reinstatement, or a current federal employee applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment must meet time in grade requirements. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. NOTE: This does not apply to Non-Federal Applicants, or applicants applying for consideration under Non-Competitive Authority (i.e.... "30% or more Disability", VRA, and/or Schedule A). To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade. For a GS-13 position you must have served 52 weeks at the GS-12 level. MINIMUM QUALIFICATION REQUIREMENT: You may qualify based on your experience as described below: GS-13 Grade Level: Specialized Experience: Examples of the requires specialized experience include: conducts studies and makes recommendations on various administrative and management functions, to include personnel administration and budget management; develops replies to correspondence on matters of a general nature; prepares meeting minutes; provides final approval on travel vouchers, leave and earning/timekeeping records, supply/equipment requisitions; recommendations on planning efforts that can be undertaken within exiting resource levels and advises on the impact of efforts that require additional resources. Prepares and contributes to reports and presentations. Identifies and proposes solutions to management problems which are major importance to planning program direction. Education Substitution: No educational substitute at the GS-13 grade level. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Full vs. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week. Physical Requirements: The work is sedentary, although some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Contacts

• Address VBA Human Resources Center - Central Office 810 Vermont Ave NW Washington, DC 20420 US
• Name: Krystal Boyd
• Phone: 410-230-4400
• Email: [email protected]