The primary purpose of this position is the facility's Executive Secretary and is the primary point of contact for the Director. They assure the medical center's senior leadership team has sufficient clerical and administrative support that is trained and knowledgeable about policy and procedures for office practices. The incumbent reports to the VA Medical Center Director at the Wilmington VA Medical Center in Wilmington, DE.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Notifies appropriate staff of need for information and follows up to ensure timely response by others; Responds to inquiries and administrative problems brought to Director by VA staff and others; Exercises control over Director's appointments, with complete authority for commitments of time; Receives correspondence and replies to mail not requiring the Director's attention; Screens all correspondence prepared for the Director signature for clarity, completeness of reply, and grammatical and procedural correctness. Screens all calls and visitors and handles most business regarding established policies or routine matters; Plans and arranges for the preparation of information needed for budget reports; Arranges travel and conferences including developing information and materials used for conferences; Maintains leave and attendance records; Perform office automation work on personal computer utilizing multiple programs to complete documentation; Performs other directly related duties as assigned. Work Schedule: Full Time, Monday through Friday, 8:00am to 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-8 level, you must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the federal service that has given me the particular knowledge, skills and abilities required to successfully perform the duties of this position, and that is typically in or related to the position to be filled. Specialized experience in executive assistant or secretarial level administration; managing calendars, taking/preparing minutes, coordinating travel, drafting correspondence, tracking actions, etc.; experience with customer/patient relations; strong computer skills including the use of Outlook, Word, Excel and PowerPoint; experience managing funds and utilizing a purchase card; experience in timekeeping systems and procedures. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. You will be rated on the following Competencies as part of the assessment questionnaire for this position: CommunicationComputer SkillsCustomer Service (Clerical/Technical)Writing IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is mostly sedentary; walking and standing are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov).

Contacts

• Address Wilmington VA Medical Center 1601 Kirkwood Highway Wilmington, DE 19805 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]