THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE BARGAINING UNIT POSITION. This National Guard position is for a SUPPORT SERVICES SPECIALIST, Position Description Number D1595P01 and is part of the Montana Army National Guard, G6. (A copy of the Position Description can be obtained from HRO upon request.) Selecting Official: Jerome Richard

Duties

Plans, programs, directs and coordinates the administrative functions of the state National Guard. Provides overall technical and administrative direction to administrative support activities, including mail management/distribution, records management, reprographics, privacy and freedom of information acts, printing services management, publications management and supply, micrographics, administrative budget, military correspondence, forms management and field printing. Coordinates administrative functions within the operating components of the state to provide the most effective support; forecasts problems and needs, identifies required resources, and develops staff facilities & procedures to carry out the resulting program; provides leadership in negotiating with operating personnel and in securing acceptance of proposed programs. Manages & uses funds allocated for operation of the branch. Assesses effectiveness of programs within the broad NGB/state framework, recommends adjustments in organization structure or policies and procedures to accommodate existing or changing circumstances. Provides administrative support to newly established programs. Plans and assigns work to be accomplished within the branch. Sets priorities and prepares schedules for completion of work. Makes assignments based on priorities, difficulty, and the capabilities of individual employees. Conducts employment interviews and recommends employees for appointment, promotion, or reassignment. Establishes performance standards. Monitors and evaluates employee performance. Assists employees in reaching performance goals. Informs subordinates of agency policies and programs. Hears complaints and grievances from employees; resolves those which can be informally resolved or makes recommendations for resolution to appropriate official. Identifies developmental and training needs of employees and provides or obtains training. Promotes acceptance and adherence of programs such as Equal Employment Opportunity, Federal Women's Program, Physically Handicapped, Labor-Management Relations, etc. Maintains an effective position management program. Ensures position descriptions are accurate and positions are operating as intended. Conducts studies and surveys, analyzes data to recommend the selection and utilization of the most efficient equipment and supplies associated with records management activities. Develops and directs a statewide records management program. Establishes policies/procedures to ensure compliance with effective records management practices. Responsible for planning, controlling, directing, organizing, and training activities with respect to records creation, maintenance, use, and disposition. Conducts periodic surveys, analyzes data, and reviews procedures to evaluate the effectiveness of the records management program. Analyzes & interprets regulations and directives affecting the records administration program and directs the implementation of such policies. Exercises supervision over the Records Holding Area. Develops standard operating procedures for a systematic cataloging, storage, retrieval, transfer and disposition of files, records & documents. Serves as Printing Officer and is responsible for managing the state's Federal Printing Program, providing printing services in support of the National Guard state headquarters and subordinate units. Responsible for the printing, duplicating, and copier programs within the State. Determines whether printing/duplicating services requested can be legally provided using Federal funds; determines if the printing facility can produce the product; determines if funds are available to procure and determines the procurement avenue to be used. Analyzes copier equipment capabilities throughout the state against production requirements and recommends upgrades/downgrades of individual equipment or possible consolidation of individually placed equipment into copy centers. Develops and implements policies and procedures necessary for the effective administration of the Freedom of Information/Privacy Act (FOIA/PA) Program. Responsible for maintaining register of incoming FOIA/PA requests and ensuring that a response is furnished within the time limitations specified in these Acts. Coordinates requests with the state JAG for legal determination regarding releasable information. Analyses each request and makes a determination regarding assessment/collection of appropriate research/copy fees. Develops, coordinates, and conducts FOIA/PA training to ensure understanding & compliance with directives. Administers statewide military correspondence management program. Develops policies and procedures to monitor, evaluate and improve the quality of typed copy. Provides guidance and direction to reduce costs and standardize preparation & distribution of correspondence. Develops, coordinates, and conducts statewide training programs in the agency record keeping systems used by serviced organizations.

Requirements

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• External applicants must be able to start within 6 months of selection.
• Appointments in the Title 32 MTNG technician program may terminate/suspend your military incentives; please see your MTNG Retention Office/Military Personnel Incentive Program Manager for details.
• Must be able to obtain and maintain the appropriate security clearance of the position.

Qualifications

Military Grades: E4 - E9 MINIMUM REQUIREMENTS: Experience, education or training in administrative, professional, technical, or other work that provided knowledge of support services. Knowledge of administrative methods and procedures used in planning, organizing work, and skill in dealing with others in person-to-person work relationships. Experience using computer and automation systems. SPECIALIZED EXPERIENCE: Must have at least 24 months experience in dealing with management principles and supervisory responsibility for support service functions required by type of position to be filled and the organization involved. Experience planning and directing a variety of clerical operations. Experience using methods and procedural steps, and working under general instructions to meet the objectives of support services programs. EDUCATION IN LIEU OF SPECIALIZED EXPERIENCE: 2 full academic years of graduate-level education OR master's or equivalent graduate degree is creditable for GS-9. (Must provide copies of all relevant transcripts with application. Official copies may be required at a later date.) PLACEMENT STATUS/TENURE OF SELECTEE: TEMPORARY PROMOTION/REASSIGNMENT/CHANGE TO LOWER GRADE - For Title 32 permanent selectees only: This is an obligated position. If a permanent employee in the Title 32 Excepted civil service accepts this position, he/she will retain their permanent status AND have rights to return to their previous Title 32 position. TEMPORARY PROMOTION/REASSIGNMENT/CHANGE TO LOWER GRADE - For Title 32 Indefinite selectees only: This is an obligated position. If an indefinite employee (tenure 3) in the Title 32 Excepted civil service accepts this position, he/she will retain their indefinite status AND may return to their previous Title 32 indefinite position if it is still available. INDEFINITE APPOINTMENT - For Current Title 5 selectees only: This is an obligated position. If an on-board employee in the Title 5 excepted civil service accepts this position, he/she will convert to a T32 indefinite appointment (tenure 3). This employee will have no reemployment rights to their previous T5 position. INDEFINITE APPOINTMENT - State National Guard Members (includes T32 NTE employees and MTNG members not currently a federal employee): This is an obligated position. Selectee will be appointed as an indefinite employee (tenure 3).

Education

If you are using Education in Lieu of Specialized Experience to qualify for this position, you must provide copies of all relevant transcripts. (Official copies may be required at a later date.)

Contacts

• Address MT J6 1956 MT MAJO STREET FORT HARRISON, MT 59636 US
• Name: Jessica Wharton
• Email: [email protected]