The primary purpose of the Transportation Mobility Specialist is to manage the VAMC's Veteran Transportation Program, which includes; Beneficiary Travel/Special Mode Transportation; Veteran Transportation Service and Highly Rural Transportation Grants.

Duties

Supervisory Responsibilities and Activities Incumbent ensures the scheduling of staff to meet workload requirements and determines how workload should be assigned, processed and reviewed. Provides guidance and technical direction for accomplishing the work of the unit and ensures the work assignments in the unit are carried out. Reviews results of work to assess quality and quantity of work produced by each employee, formulates written, procedures and performance standards, reviews work in progress to ascertain problem areas and takes corrective action as needed. Incumbent supervises and coordinates inpatient, and outpatient transport services to include scheduling and dispatch of escort staff, volunteers, CWT, and IT (Incentive Therapy) workers on assignments according to the skills required and the abilities of the personnel on duty. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes and evaluates employees' performance. Resolves informal complaints and grievances. Develops work improvement plans, recommending personnel actions as necessary. Provides advice and counsel to workers related to work and administrative matters. Initiates disciplinary measures as appropriate to the authority delegated in this area. Reviews, approves or disapproves leave requests. The incumbent assures that all VTS Program staff obtains and maintains appropriate licenses, certifications and training appropriate for each position. Program Administration and Development The incumbent manages the Veteran Transportation Program and services provided at the VAMC by planning, developing, evaluating, marketing and directing administrative activities in multiple programs related to the transportation systems for metropolitan as well as rural/remote beneficiaries eligible for travel. Incumbent works with other services within the VAMC. The Mobility Manager develops, analyzes, evaluates, advises on, or improves the effectiveness of work methods and procedures, manpower utilization, distribution of work assignments, delegation of authority, management controls, information and documentation systems, and similar functions of management. Interprets and implements VHA Chief Business Office VTP policies and procedures pertaining to transportation among the multiple programs at the VAMC. Workforce and Position Utilization Asthe supervisor for designated/assigned staff, performs/coordinates personnel actions, maintains personnel-related records such as performance ratings, position descriptions, awards and proficiencies for Veterans Transportation Program staff. Communicates, interprets and advises the VAMC leadership and VTS Board of Directors on federal, state and VHA policies, regulations and procedures directly related to the transportation of Veterans. Provides advice and makes recommendations to the VTS Board of Directors and Associate Director regarding the Transportation program. Performs detailed analysis of workflow and work methods which is used to support recommendations. Budgetary and Financial Management Analysis Manages the VAMC transportation budget. analyzes organizational budgets, and provides information and recommendations to Associate Director, Chief Financial Officer and CBO VTS Program Staff, as appropriate, including critical budget areas and all Beneficiary Transportation program matters. Performs analysis of budget requests to include techniques such as cost-benefit analysis or exploring alternative methods of funding. Works closely with Acquisitions and Material Management Service/Logistics (A&MMS) to develop Statements of Work and maintain an accurate inventory of all Veteran transportation related equipment and vehicles. Work Schedule: Monday - Friday (8:00am - 4:30pm) Virtual: This is not a virtual position. Position Description/PD#: Mobility Transportation Specialist/PD21V17O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/19/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Selective Placement Factor: In addition to the minimum requirements, you must possess the following special qualifications, which is essential to perform the duties of this particular position. Extract and analyze reports to evaluate program and operational effectiveness along with a demonstrated ability to present findings to key stakeholders across multiple levels. Proven ability to communicate, maintain documents (SOP's, learning materials/teaching aids, memo's and correspondence), and conduct trainings for internal and external participants. Individual Occupational Requirements (IOR): An IOR is a basic requirement that must be met in order to qualify for entry into this job series, and it is something that can't be waived. The education must be accredited by an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained. To qualify for the GS 2101 occupational series, applicants MUST possess one of the following: Education: Undergraduate and Graduate Education: Major study -- accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the position. or Experience: Specialized Experience (for positions above GS-5): Experience that demonstrated a knowledge of the transportation function(s) of the position to be filled. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Comprehensive knowledge to analyze and measure the effectiveness, efficiency, and productivity of administrative and technical aspects of transportation programs. Ability to review and analyze data relative to the Veterans Transportation Program operations and functions (VTP); Knowledge of ride scheduling software and applications within transportation programs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successful completion of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related, with a major study in accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the Supervisory Mobility Transportation Specialist - Mobility Manager position. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the second year. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do to the work of the position such as accounting, business administration, business or commercial law, commerce, economics, engineering, finance, industrial management, statistics, traffic management, transportation, motor mechanics, or other fields related to the Supervisory Mobility Transportation Specialist position-Mobility Manager. You will be rated on the following Competencies for this position: Decision MakingInformation ManagementLearningOral CommunicationTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Travel will be required on a periodic basis. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Western New York Healthcare System 3495 Bailey Avenue Buffalo, NY 14215 US
• Name: Crystal Collier
• Email: [email protected]