As the Procurement and Inventory Pharmacist Program Manager, the incumbent will monitor, maintain, and manage the pharmacy procurement activities throughout the health care system including the CACHE. The incumbent will take a lead role in establishing local guidelines for inventory management and optimization and is responsible for overseeing the activities and training and supervising procurement technicians.

Duties

VA Careers - Pharmacy: https://youtube.com/embed/Fn_ickNBEws Major duties include, but not limited to: Leadership: Exhibits systems thinking skills to understand the pieces as a whole and appreciation of the consequences of actions on all parts of the health care system. Exhibits strong communication skills through the effective and clear expression of ideas. Performs all supervisory functions for procurement personnel including, but not limited to granting leave, performance appraisals, disciplinary actions, rewards, and recognitions etc. Communicates effectively with pharmacy staff and ancillary team members to keep them informed of necessary information in a timely manner. Keep close communication with each section supervisor regarding drug procurement, drug shortage, drug use, drug accountability or drug budget issues and keeps the Chief of Pharmacy current on the status of assignments and responsibilities. Exhibits flexibility and adaptability through the ability to quickly adapt to change, handle multiple inputs and tasks simultaneously and accommodate new situations and realities. Coordination of Inventory Management: Reviews procurement activities to ensure VA contracts, federal laws, and VA policies and procedures are followed. Oversees the ordering for all VACCHCS pharmacies from National Acquisition Center (NAC), open market purchases, direct to patient supplies, and credit card purchases. Accurately enters monthly and annual 1358 obligations of funds in the appropriate Control Point and ensures adequate funds are available. Enters 2237 purchase order requests for products or services over the defined credit card limit. Ensures follow through of ongoing or new contracts (e.g., contract pharmacy services). Conducts review of all open market purchases to ensure appropriateness, availability of alternatives and cost-effective selections. Provides action plans on system wide improvement to the supervisors as appropriate. Ensures stock level at all VACCHCS pharmacies are maintained to optimize the total replenishment costs. Inventory turns are reviewed quarterly, and action plans are presented to pharmacy management on a regular basis to always optimize inventory at all sites. Coordinates the annual wall-to-wall inventory for the VACCHCS pharmacies and uploading the inventory into the online system, performing manual entries when required (e.g., medications in all pharmacy automations and storage areas, etc.), and consolidating results for all accounts into a report. C. Procurement Program Management Ensure clear separation of duties to minimize the risk of fraud or loss of property. Assignment of duties such as authorizing, approving, recording of all transactions, receiving orders, approving cardholder statements, making payments certification of funding, and reviewing or auditing need to be assigned to separate individual to the greatest extent possible. (One person cannot be the cardholder and approving official for the same transaction in addition, the individual that places a purchase order cannot receive and check-in the same order. Serves as a liaison to the VISN Contracting workgroup and VACCHCS Logistics Service on all purchase orders and follows up on all service requests until completion. Oversees the Drug Accountability program for all pharmacies. This includes verifying the invoices daily that have been uploaded by the procurement technicians, notifying the procurement technicians/Pharmacy Admin Team if incorrect products were ordered or products were processed incorrectly, and maintaining documentation of errors for procurement technician performance tracking grids. Manages the B09 Reconciliation process. This includes ensuring that the procurement technicians are uploading signed invoices daily onto the share point, serving as a back up to the administrative supports to merge B09 reports, screening the discrepancies weekly, and coordinating corrective actions. Provides weekly emails with any missing invoices to the procurement technicians and reviews the monthly B09 memos that are prepared prior to submission to the Chief of Pharmacy and Fiscal. Coordinates the Reverse Distribution System for all VACCHCS pharmacies. Ensure correct procedures are being followed at all sites (generating lists, ensuring physical security, matching items to lists during site visits, etc.), reconciling credits received against the drugs returned, and analyzing information regarding drugs returned to identify potential improvements that may increase the amount of credit received. Work Schedule: Monday - Friday, 8:00am - 4:30pm, subject to change based on the needs of the agency. Telework: Ad Hoc Virtual: This is not a virtual position. Functional Statement #: 000000 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency. Pharmacists must be proficient in spoken and written English in accordance with 38 U.S.C. 7402(d) and 7407(d). Education: (1) Graduate of an Accreditation Council for Pharmacy Education (ACPE) accredited College or School of Pharmacy with a baccalaureate degree in pharmacy (BS Pharmacy) and/or a Doctor of Pharmacy (Pharm.D. degree. (NOTE: Prior to 2005 ACPE accredited both baccalaureate and Doctor of Pharmacy terminal degree program. Today the sole degree is Doctor of Pharmacy). TRANSCRIPTS MUST BE SUBMITTED WITH APPLICATION (2) Graduates of foreign pharmacy degree programs meet the educational requirement if the graduate is able to provide proof of achieving the Foreign Pharmacy Graduate Examination Commission (FPGEC) Certification, which includes passing the Foreign Pharmacy Graduate Equivalency Examination (FPGEE) and the Test of English as a Foreign Language Internet-Based Test. YOU MUST SUBMIT COPY OF FPGEC CERTIFICATION WITH THE APPLICATION PACKAGE]. (3) NOTE: Current VA Employees grandfathered into the GS-660 occupational series may be reassigned, promoted up to and including the full performance (journey) level, or changed to lower grade within the occupation, but may not be promoted beyond the journey level or placed in supervisory or managerial positions. Licensure: Full, current and unrestricted license to practice pharmacy in a State, Territory, Commonwealth of the United States (i.e., Puerto Rico), or the District of Columbia. The pharmacist must maintain current registration if this is a requirement for maintaining full, current, and unrestricted licensure. A pharmacist who has, or has ever had, any license(s) revoked, suspended, denied, restricted, limited, or issued/placed in a probationary status may be appointed only in accordance with the provisions in VA Handbook 5005, Part II, Chapter 3, section B, paragraph 16. YOU MUST SUBMIT A COPY OF CURRENT LICENSE WITH THE APPLICATION PACKAGE. Exception: Non-licensed pharmacists who otherwise meet the eligibility requirements may be given a temporary appointment at the entry level as a Graduate Pharmacist under the authority of 38 U.S.C. § 7405(c)(2)(B). The appointing official may waive the requirement of licensure for a period not to exceed 2 years for a pharmacist that provides care under the supervision of a licensed pharmacist. For grade levels above the GS-11, the candidate must be licensed. Grandfathering Provision. All licensed pharmacists employed in VHA in this occupation on the effective date of this qualification standard are considered to have met all qualification requirements for the title, series and grade held, including positive education and licensure/certification/registration that are part of the basic requirements of the occupation. For employees who do not meet all the basic requirements required in this standard, but who met the qualifications applicable to the position at the time they were appointed to it, the following provisions apply: (1) Employees grandfathered into the GS-660 occupational series may be reassigned, promoted up to and including the full performance (journey) level, or changed to lower grade within the occupation, but may not be promoted beyond the journey level or placed in supervisory or managerial positions. (2) Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed, on a temporary or permanent basis, until they fully meet the basic requirements of the standard. Employees initially grandfathered into this occupation, who subsequently obtain additional education and/or licensure/certification/registration, that meet all the basic requirements of this qualification standard must maintain the required credentials as a condition of employment in the occupation. (3) If a licensed pharmacist who was retained under this provision leaves the occupation, the employee loses protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: GS-13 Clinical Pharmacist Experience In addition to the GS-13 requirements, must have 1 year of experience equivalent to the next lower grade level. Assignment. Manages all aspects of a distinct program to include policy development, quality resources and specialty functions unique to the program to optimize cost effectiveness (budget) and patient outcomes. Coordinates a single program area of a complex pharmacy operation, or multiple program areas within a facility to develop, organize, manage, and control complex pharmacy programs. Develops, organizes, coordinates and manages single or multiple program areas within the medical facility; this may include a single program area at multiple facilities. The Program Manager title is reserved for those individuals who have one or more of the following: supervisory responsibilities for various sections within Pharmacy Service; a complex program requiring coordination of multiple locations such as medical center care facilities, Community Based Outpatient Clinics (CBOCs), rural health, telemedicine, etc; specialized areas of a complex nature such as nuclear pharmacy, quality assurance, pharmacy informatics, clinical applications coordinator, Home Based Primary Care, pharmacoeconomist or liaison pharmacist duties requiring the coordination of processes with other medical facilities or VISNs. Pharmacists assigned to this position must demonstrate the KSAs as identified 1. Knowledge of professional pharmacy practice. 2. Ability to communicate orally and in writing to both patients and health care staff. 3. Knowledge of laws, regulations, and accreditation standards related to the distribution and control of scheduled and non-scheduled drugs and pharmacy security. 4. Skill in monitoring and assessing the outcome of drug therapies, including physical assessment and interpretation of laboratory and other diagnostic parameters. References: VA Handbook 5005/55, Part II, Appendix G15, dated June 7, 2012, VA Licensed Pharmacist Qualification Standards, GS-660. This can be found in the local Human Resources Office. The full performance level of this vacancy is GS-13. Physical Requirements: See VA Directive and Handbook 5019.

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Fresno VA Medical Center 2615 East Clinton Avenue Fresno, CA 93703 US
• Name: Tearia Hill
• Phone: 504-547-2869
• Email: [email protected]