The Executive Secretary reports to a member of the Executive Leadership Team (ELT) and performs a variety of administrative and clerical functions. The ELT is comprised of the highest-ranking senior executives within the Network offices. The employee works directly with all levels of staff in the organization to include all VISN 23 medical centers, outpatient clinics, VISN Offices, and occasionally VA Headquarters.

Duties

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Major duties include but are not limited to:

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/18/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-07, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: screening communications (i.e., calls, emails, mail, etc.) for significance; developing effective office systems, procedures, or communications to ensure efficiency; providing administrative support, such as managing calendars, making travel arrangements, and/or maintaining records/files; editing/preparing various correspondence including agendas, proposals, and responses to administrative matters; utilizing computers to create/manipulate databases and data sources; briefing/advising staff on current issues facing the organization; and recommending changes in policy to improve effectiveness of the organization. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a completed a master's degree or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree, with a major closely related to the position. (NOTE: You must attach a copy of your transcripts.). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have the specialized experience as described above, but less than one year; and at least one year of graduate education as described above, but less than the required two years. The percentage of the requirements should total at least 100%. Only graduate education beyond the first year may be used to qualify for the GS-09 level. (NOTE: You must attach a copy of your transcript.) You will be rated on the following Competencies for this position: Administration and ManagementCustomer ServiceOrganizational Awareness Preferred Experience: Advanced knowledge and skill in use of Microsoft Office 365 suite including MS Word, MS Excel, MS Teams, and SharePoint. Demonstrated previous experience supporting executive level team(s). Expert coordination of correspondence, calendars, schedules, agendas, and minutes. Advanced experience with automated travel systems (e.g., CONCUR). Advanced experience in managing timekeeping functions for an executive office. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary. Some walking, standing, bending, and carrying light office items is required. Travel may be required to attend various VISN meetings. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VISN 23 Directors Office 2805 Dodd Road Suite 250 Minneapolis, MN 55121 US
• Name: Nola Mattson
• Phone: 320-252-1670 X6621
• Email: [email protected]