This position is located at the Edward Hines Jr. VA in the Logistics Department and reports to the Mail Clerk Supervisor.

Duties

The primary purpose of this position is to process incoming and outgoing mail of Hines VA Hospital mail rooms. The work involves the performance of clerical duties related to the processing of incoming and outgoing materials such as correspondence, publications, classifications, etc. The incumbent will study incoming correspondence containing a wide variety of subjects and to route this correspondence within the headquarters or subordinate headquarters. The employee sorts and dispatches all facility mail from the US Postal Service (USPS), including the processing of, Federal Express (FedEx) and United Parcel Service (UPS), in a safe, accurate, and timely manner. Assesses urgency and sensitivity of incoming express mail, priority mail, overnight deliveries, and hazardous and perishable materials for proper handling and delivery. Assesses all incoming mail for potentially harmful or dangerous situations (explosives or combustible materials). Performs general mail handling and distribution, including sorting, opening date stamping, classifying, processing and routing mail. Records, processes, and controls registered, insured, priority, reply or certified, signature, delivery confirmation mail. Requests for Priority Mail, insurance, etc. shall be assessed, approved, or denied by the employee based upon knowledge and experience, published guidelines, availability of funds and personal knowledge of the immediate situation. Sorts outgoing mail and checks for presence of indicated enclosures. Screens outgoing materials for proper format and assure they are assembled and addressed in accordance with appropriate regulations. Routes and distributes mail to customers throughout the VAH. Ensures that incoming public inquiries and staff mail is properly opened, read, date stamped, and sorted into established categories for distribution to appropriate units and staff. Improves mail methods assessing all outgoing mail to establish the proper class of mail (first, second, third or fourth-class mail). Sets up, operates, adjusts, and monitors the operation of single or multiple function equipment such as copiers, duplicators, mail processing machines, etc. Operates a variety of equipment. Arranges records for storage/reference, scheduled disposition, retrieval. Performs general filing including the use of alphabetical, numerical, chronological filing systems to file reports, correspondence, records, publications, regulations, directives, and similar material. Performs other duties as assigned. Work Schedule: Full-time, Monday - Friday, 7:00 AM to 3:30 PM Telework: Not Suitable Virtual: This is not a virtual position. Position Description/PD#: Mail Clerk/PD00820A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/15/2023. You may qualify based on your experience and/or education as described below: Experience: 1 year of general experience OR, Education: 2 years above high school OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of experience and education as described. You will be rated on the following Competencies for this position: Attention to DetailCustomer Service (Clerical/Technical)Information Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily performed while sitting, with occasional standing, walking, bending, or carrying of light objects such as letter trays, files, etc. Work is normally performed in an office setting that is adequately lighted, heated and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Edward Hines Junior Hospital 5000 South 5th Avenue Hines, IL 60141 US
• Name: Cosby Johnson
• Phone: 515-323-7575 X3239
• Email: [email protected]