This position is located in Office of the Executive Secretary, Office of the Secretary of State (S/ES). You will coordinate and assist in the accomplishment of administrative operational issues, processes, and business needs.

Duties

Independently manages all operational support to the organization and develops operating procedures and best practices to facilitate the coordination of operational efforts. Observes work in progress to identify and resolve issues related to workflow, efficiency, and recordkeeping. Analyzes effectiveness, efficiency, and productivity in maintaining long term projects and meeting related milestones despite changing political and economic circumstances that impact the nature and amount of provided services. Carries out special assignments which require a high degree of tact and diplomacy, a comprehensive knowledge of the operations of the Department with which the Executive Secretary has a continuing interest. Provides continuity to the office, advising frequently rotating senior staff of established office procedures, systems and policies.

Requirements

• U.S. Citizenship is required.
• Incumbent will be subject to random drug testing.
• Must be able to obtain and maintain a Top Secret security clearance.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience managing all administrative activities for an organization to include managing calendars, writing memorandums and drafting standard operating procedures. Experience analyzing and evaluating program operations and resolving issues related to workflow. Experience dealing effectively with high-ranking officials of the organization and other agencies as a representative of the front office and liaison to office leadership. There is no substitute of education for specialized experience for the GS-12 position.

Education

Education requirements do not apply to this vacancy announcement.

Contacts

• Address U.S. Department of State US Department of State 2201 C Street NW Attn: S/ES-HR, Suite 7507 Washington, District of Columbia 20520 United States
• Name: Jane Keon
• Phone: (202) 485-2710
• Email: [email protected]