About the position: This position will be assigned to Resource Management on Keesler AFB. The position is considered regular full time. You are guaranteed 35 hours per week, but could work up to 40 hours per week. As a regular full time employee, you are eligible to earn annual leave, sick leave, and sign up for benefits, to include health/life insurance, 401k, and NAF retirement.

Duties

Purchasing Agent duties include but are not limited to the following: acquires a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures. Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost. Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated. Determines procurement source; local, Air Force Nonappropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO). Develops source list of responsible suppliers from established lists, history files, catalogs, newspapers, etc. Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares requests for quotation to obtain quotes for small purchases and contracts. Verifies and abstracts information from vendors for orders or contracts. Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Prepares documentation for award. Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements within limits of contracting officer's warrant. Responsible for post award administration. Administers contracts, orders, agreements, and modifications, including follow-up. Gathers, monitors, and maintains data, related to purchasing, prepares reports and responds to inquiries. Uses automated systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information. Services as the Installation Program Coordinator overseeing the Purchase Card (PC) Program. Provides user training and ensures Card Holders and Approving Officials receive initial and annual Purchase Card training. Acts as liaison officer between 81 FSS and 81st Logistics Readiness Squadron (LRS), Base Supply, AFSVC, Contracting, and the Defense Logistics Agency (DLA) Disposition Services. Trains and assists activity managers in managing and controlling all property items, prepaids, and maintaining an accurate Master Fixed Asset Listing (MFAL). Manages, controls, coordinates appropriated fund (APF) and nonappropriated fund (NAF) logistics. Research APF and NAF equipment acquisition/management problems raised by customers and resolves issues with activity managers or routes to Resource Management Flight Chief with information on findings and solutions. Consolidates logistics requirements from different databases to ensure consistency and accuracy. Serves as the FSS focal point for property and inventory management. Primary trainer for all NAF property equipment disposal. Reviews and processes all NAF property addition, adjustment, transfer, and disposal forms prior to submitting to RMFC for approval. Conducts routine counts/reviews of property and ensures property listing is accurate. Manages Pilferable Items program. Monitors the Custodian Authorization Custody Receipt Listing CA/CRL program and MFAL listing, ensuring activity managers' accountability for APF & NAF capital property and pilferable items. Identifies discrepancies and provides solutions to the RMFC. Initiates, organizes, and coordinates the sale of NAF property through appropriate and authorized means by working with activity managers and flight chiefs. Provides training to Flight Chiefs, Activity Managers, and Property Account Custodians, covering areas of FSS property management; including management policies, processes, and procedures, and review of the most common deficiencies that impact control and disposal of nonappropriated fund, Defense Logistics Agency Disposition Services and appropriated fund property. Performs surprise cash counts on NAF activities. Serves as Safety Administrator. Other duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12224840

Requirements

• This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/04/2023 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have one year of supply management/contracting/acquisition experience or served in a Force Support Squadron position for 1year or more. Subject to completion of Financial Disclosure Report within 30 days of hire and annually. Progressively responsible experience which provided the applicant general knowledge of procedures, regulations, and practices common to the Services purchasing program and supply functions and operations. In addition, must have specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical items; knowledge of merchandise purchased to make determinations for substitution; knowledge of vendor sources and of common business practices relating to mechanics of purchasing. Knowledge of solicitation and purchasing methods to make purchases under established contracts and standardized specifications or statements of work. Knowledge of price evaluation techniques. Detailed knowledge of and ability to interpret governing supply and vehicle operations regulations, procedures, and instructions. Must possess basic computer skills, basic word processing procedures, and function keys to support office operations and produce a variety of documents such as form letters, entering data into a predefined spreadsheet or database. Skill in typing is required. Ability to communicate effectively, both orally and in writing. Must possess skill in dealing with customers and the public.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address Keesler Resource Management Flight 81 FSS/FSMH 500 Fisher St, Bldg 0701, Room 211 Keesler AFB, MS 39534-2223 US
• Name: Keesler NAF HR Office
• Email: [email protected]