This position is located in the Bureau of Administration, Office of the Assistant Secretary (A/FO). The part of the Bureau supported by the position operated as the fulcrum of the Department's management operations, providing world-class administrative services supporting America's global foreign affairs operations. 

Duties

Serves as the primary administrative point of contact in the assigned office . Supports the development of policies and procedures covering internal operations. Plans and organizes meetings, deconflicts appointments, anticipates calendar conflicts, and resolves scheduling issues, coordinating with other offices and employees as necessary. Receives/reviews all incoming/outgoing correspondence. Develops, initiates, and implements administrative policies and procedures for the office. Reviews and analyzes assigned administrative directives and policies issued by Department of State (DoS). As required, discusses pertinent issues. Recommends the establishment of, and prepares, administrative policies and procedures for implementation throughout A Bureau. Provides advice and guidance on the interpretation and application of administrative directives and instructions. Oversees the procurement of office supplies. Prepares documents to order goods, supplies and/or services for the PDAS family of offices and the A Front Office, as needed. Coordinates the procurement of supplies and services through A/EX. Reviews invoices and prepares reports, gathers information to perform analysis of future needs. Works closely with the Executive Office and or the Chief of Staff to clarify regulations. Makes recommendations to relevant team members. Manages the schedule for the Principal Deputy Assistant Secretary (PDAS) and, as needed, the Assistant Secretary and Chief of Staff.

Requirements

• U.S. Citizenship is required.
• Incumbent will be subject to random drug testing.
• Must be able to obtain and maintain a Top Secret security clearance.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/

Qualifications

Applicants applying for the GS-11 grade level must meet one of the following requirements: A. Have at least 1 full year of specialized experience equivalent to the GS-09 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience in administrative and management principles, practices, methods and techniques to analyze and evaluate existing administrative support processes; Experience formulating and recommending optional processes to maximize the efficiency and effectiveness of administrative operations; Experience advising and supporting higher officials on a wide range of complex and unusual issues/questions involving assignments related to administrative support services. OR B. Have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree, or LL.M. from an accredited college or university. OR C. Have a combination of graduate level education and specialized experience (as described above), which is equivalent to the GS-09 level in the Federal Service. This experience and education together meets 100% of the qualification requirements for this position. Combination of Experience and Education: When an applicant has less than one year of specialized experience as described in the announcement, he or she may combine successfully completed graduate-level education with experience to meet the total qualification requirements. Generally, 18 graduate semester hours is equivalent to 1 full-time year of graduate study (your school and department determine what constitutes 1 full time year of graduate study). The percentage of specialized work experience and the percentage of graduate study must total at least 100%. Note: All applicants WILL BE required to submit transcripts as verification of educational requirement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you may lose consideration for this position. Applicants applying for the GS-12 grade level must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience in administrative and management principles, practices, methods and techniques to analyze and evaluate existing administrative support processes; Experience formulating and recommending optional processes to maximize the efficiency and effectiveness of administrative operations; Experience advising and supporting higher officials on a wide range of complex and unusual issues/questions involving assignments related to administrative support services. Experience analyzing policies or procedures and providing recommendations. There is no substitute of education for specialized experience for the GS-12 position. Applicants must meet all the required qualification requirements described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.    NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

Education

See the qualifications section of this vacancy announcement for education requirements.

Contacts

• Address U.S. Department of State 600 19th Street, NW SA-17, 5th Floor Attn: A/EX/HRD Washington, District of Columbia 20522-1705 United States
• Name: Tracy LaMar
• Phone: (771) 205-0151
• Email: [email protected]