This position is located in the Division of Nursing Services, Perioperative Services at the Gallup Indian Medical Center in Gallup, NM. The primary purpose is to provide general office clerical support, maintain rental equipment contracts and service contracts, input and track purchase requisitions for hospital equipment, supplies, and limited time keeping duties.

Duties

Performs a wide variety of administrative tasks associated with maintaining and supporting the work of the organization. The work will include purchasing supplies and equipment utilizing prescribed purchasing guidelines and procedures (i.e., UFMS); establishing and maintaining filing and tracking systems; assist with product researching and obtaining quotes as requested. Keeps the appointment and meeting schedule for the supervisor of the organizational unit served. Serves as point-of-contact for scheduling meetings for conference rooms. Attends meetings, prepares meeting minutes, and follows up on action items with appropriate staff members. Maintains calendar and schedules appointments based on knowledge of priorities and commitments. maintain vendor information (phone numbers, address, etc.); to update price/quote information; requisition and purchase order; expected delivery date, etc. outside of the United Financial Management System (UFMS). Coordinator for rental or loaner equipment (calling for delivery and return, validating and forwarding receipts to Procurement for payment). Coordinator for service contracts (calling for services, validating services completed and sending the receipts to Procurement for payment). Collects data for clinical or administrative persons, prepares reports for higher authority or acting on behalf of supervisor, receives requests and other comments concerning procedural or administrative requirements. Provides clerical support for quality assurance and performance improvement as appropriate.

Requirements

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Experience maintaining filing systems, preparing written correspondence, reports, forms, interact with persons within and outside the organization, receives and answers telephone inquiries; the use of automated systems equipment and timekeeping duties. Performs tasks required to maintain electronic records, e.g., calendars, directories, spreadsheets, and databases, and/or to produce various items. Composes routine correspondence. Proofreads/edits documents for correct grammar, spelling, capitalization, punctuation, and format. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Contacts

• Address Gallup Service Unit 516 E Nizhoni Blvd P O Box 1337 Gallup, NM 87301 US
• Name: Navajo Area IHS Human Resources
• Email: [email protected]